DHR Dallas Co HVAC Filter replacement

The Alabama Department of Human Resources (DHR) is seeking quotes for a comprehensive HVAC filter replacement service across county offices, specifically targeting filter replacements in Dallas County. The procurement involves a one-time service to replace all HVAC filters (excluding boilers and chillers) with new pleated or HEPA filters that meet MERV 10 rating and ASHRAE standards. Mandatory requirements include suppliers conducting site visits for each county location where they intend to submit a quote, with a mandatory site visit scheduled for May 2, 2025, at 200 Samuel Moseley Drive in Selma. Potential suppliers must provide experienced HVAC technicians with a minimum of 5 years of experience and are required to coordinate with local county point of contact, complete detailed documentation including replacement photos, inspection forms, and filter labeling. The contract will be awarded on a unit price basis, with all associated costs inclusive of travel, labor, materials, and equipment. Proposal submissions are due by May 7, 2025, with a project completion deadline of May 30, 2025, and work to be performed during standard business hours (Monday-Friday, 8:00 am-4:00 pm).

While no specific set-aside designations for disadvantaged enterprises are explicitly mentioned in the documentation, vendors must meet several qualifications, including having a current business license and being registered in the Alabama Buys electronic system. Suppliers must comply with state procurement guidelines, including E-Verify program enrollment and adherence to immigration laws. The procurement documents suggest that the contract will be competitively bid, with suppliers evaluated on their ability to meet technical specifications, demonstrate relevant experience, and provide comprehensive service. Payment terms are net 30, processed after verification and approval of completed work. Although a specific budget range is not provided, the contract appears to be a comprehensive service covering multiple county locations, indicating a potentially significant project value. Interested vendors must carefully review the specification document, attend the mandatory site visit, and ensure full compliance with all stated requirements to be considered for the contract.