DHR Calhoun Co DHR Bulbs/Ballasts/Wall Packs Installation

The Alabama Department of Human Resources (DHR) is requesting quotes for a one-time service installation project at the Calhoun County DHR facility located at 415 West 11th Street, Anniston, Alabama 36201. The procurement involves the installation of outdoor lighting components in the clients' and employees' parking area, specifically including eight multi-vapor DID lamps for outdoor poles, eleven 400W PS M135/M155 quad-outside transfer ballast pole lights, two 78665 multivapor outdoor wall packs, and two 250W HID pulse start quad ballasts for outdoor wall packs. All unit prices must be all-inclusive and encompass installation labor, ballast and bulb removal, cleanup, debris disposal, trip charges, mileage, supplies, applicable permits, lift trucks, and any additional costs necessary for project completion; all work must be completed in a single trip with no follow-up visits permitted. Prospective suppliers must hold a current Certified Journeyman Electrician License or Certified Electrical Contractor License from the State of Alabama at the time of award and prior to installation commencement. A mandatory site visit is scheduled for Wednesday, May 20, 2026, at 9:00 a.m. CST, and all suppliers must attend to tour service areas, verify fixture locations and access conditions, and complete a sign-in sheet; quotes will not be accepted from suppliers failing to attend this required site visit. The request for quote deadline is May 26, 2026, with responses submitted electronically through Alabama Buys, and payment terms are Net 30, paid in arrears with no invoicing permitted prior to service completion.

The procurement does not identify any specific set-aside designations or restrictions on organizational types eligible to respond, though all vendors must be registered in Alabama Buys and comply with Alabama sales tax registration and remittance requirements, E-Verify program enrollment if employing one or more individuals within Alabama, and the Beason-Hammon Alabama Taxpayer and Citizen Protection Act. No incumbent vendors or current contractors are identified in the procurement documents. The State of Alabama reserves the right to conduct price reasonableness and cost realism analysis on all bids and retains the right to cancel contracts for convenience with as much notice as practicable. The contract has a total cost not to exceed $25,000 with a maximum contract term of five years from the effective date, renewable annually by written agreement of both parties. Vendor compensation is mandatory through electronic payment methods at no additional cost to the State, and any price escalation requests cannot exceed 5% of the annual contract cost and must be approved in writing by both parties.