DFSJW Request for Response for Ladder Inspection and Testing / FAC

The Massachusetts Department of Fire Services (DFS) is seeking multiple vendors to provide ladder inspection and testing services for ground and aerial ladders at their Bridgewater, Springfield, and Stow campuses. The contract will cover Hampden, Middlesex, and Plymouth counties, including the cities of Springfield and Brockton. Vendors must inspect and test approximately 160 ground ladders and 3 aerial ladders annually, with all work performed in compliance with current NFPA standards. Key deliverables include annual inspection, nondestructive testing, and any necessary re-testing of ladders. Vendors will be evaluated on their qualifications, references, years in business, number of certified staff, and ability to inspect and test both ground and aerial ladders. Pricing will be a key factor, with bidders providing fixed rates for ground ladder inspections, aerial ladder inspections, and re-inspections. Responses are due by January 19, 2024.

This contract will be awarded as a small procurement targeted to small businesses participating in the Commonwealth's Small Business Purchasing Program (SBPP). Eligible bidders must score at least 40 points out of a total of 103 available on the evaluation scorecard. A 25% preference will be applied for SBPP participants. Subcontracting is allowed but limited to 25% of the contract value, unless the subcontractor is also an SBPP participant. The estimated annual value of the contract is $17,000, for a total potential value of $102,000 over the 6-year term, including the initial 1-year period and five 1-year renewal options.