Ladder Testing Evaluation Score Card~1.doc

DEPARTMENT OF FIRE SERVICES

Evaluation Score Card

RFR # DFS-LADDERS-2024

LADDER INSPECTION and TESTING Bidder: ___________________________________

Evaluator: _______________________________________

Eligibility Criteria: To be eligible for review, the response must be complete and must meet all of the minimum requirements outlined in the RFR. The Response has been screened as follows:

· Bidder has submitted the Bidder’s Response Sheet

· Bidder has submitted their Outline of Technical Process

· Bidder has submitted a Certificate of Non-Collusion

· Bidder has submitted a Contractor Authorized Signatory Form

· Bidder has submitted a Prompt Payment Discount Form

· Bidder has submitted the Business Reference Form

· Bidder has submitted a Certificate of Insurance (including Subcontractor’s, if applicable)

· Bidder has submitted ISO/IEC 17020 Certification for aerial ladders. (including Subcontractor’s, if applicable)

· Bidder has submitted certification of any: Level II and Level III staff for ground ladders. (including Subcontractor’s, if applicable) Eligibility Screening:

· Response package is complete and is eligible for further review by the committee.

· Response package is incomplete or otherwise not eligible for further review by the committee.

Procurement Team Representative

Date

Total available points = 103. Bidder must score a 40 or higher in order to be eligible for a contract.

CRITERIA

Scale

SCORE

(0-3)

COMMENTS

Qualifications/References (From bidder’s response sheet & reference form)

11 to 15 years = 2, over 15 years = 3

1 or less = 0

Weight x 2

Total Weighted Score

Technical Process Narrative

Evaluator will score narrative of technical process on a 0 to 6 scale

Score of 3 being an excellent narrative with good details. Score of 0 for an unacceptable narrative.

Weight x 3

Total Weighted Score

Price (inspection and testing)

$41 to $50 = 2, $51 to $60 = 1

$61.00 or more per ladder = 0

$1001 to $1250 = 2, $1251 to $1500 = 1

$1501 or more per aerial device = 0

$501 to $550 = 2, $551 to $600 = 1

$601 or more per aerial device = 0

Deduction for additional charges

Deduct 1 point for extra charges

Subtotal

Weight x 4

Total Weighted Score

Subtotal

Small Business Purchasing Program (SBPP) – 25% of scoring

Grand Total

Evaluator’s Final Score:

Score

Signature

Thank you for taking the time to participate in this award process. Please read each response carefully. The evaluation criteria below are taken directly from the RFR. Set your standards high in the course of your review. The first task is to determine if the Respondent has demonstrated an ability to provide the services and fully understands the RFR requirements. You must review the RFR carefully prior to evaluating the responses.

Score 0 If the Respondent does not address a criteria sought by the RFR.

Score 1 If the Respondent’s discussion of the criteria or information provided is poor.

Score 2 If the Respondent’s discussion or information indicates a clear understanding of the criteria and addresses it.

Score 3 If the Respondent’s discussion of the criteria or information provided excels.

To ensure the integrity of the process, you are reminded that you may not communicate directly with any of the Respondents. Additionally, if during your review you determine that you have had or currently have a professional or personal relationship with any Respondent, you must bring this to the attention of Fiscal Affairs and your supervisor immediately. Failure to follow these guidelines may result in our failure to award the contract and may result in significant disciplinary or legal action.

Evaluator’s Final Score: