DFS- Spectra GCIR Service Contract-SSJF-AJO

This is a sole source procurement by the Illinois State Police, Division of Forensic Services, for software updates and maintenance services for their Solid Phase Gas Chromatograph-Infrared Spectrophotometers (GC-IR) and related GCIR data stations. The contract will provide telephone and email support, on-site diagnostics and repair, replacement parts, and annual preventative maintenance for four GC-IR instruments and four GCIR data stations. The software upgrades include licenses and installation of DiscovIR 10 on all eight devices. The contract term is one year from April 7, 2023 to April 6, 2024 with no renewal options, and the total value of the sole source contract is $140,800. Spectra Analysis Inc. is the sole manufacturer of the GC-IR instruments and the sole provider of the DiscovIR 10 software, making them the only economically feasible vendor to supply the required services and upgrades.

This procurement is designated as a sole source, as Spectra Analysis Inc. is the only company qualified to sell, market, and service the DiscovIR-GC system in the United States. The agency has purchased similar services from Spectra Analysis under a previous $60,000 contract. If the sole source is not approved, the agency will face extended downtime of critical forensic equipment and increased costs for technical support and service visits. There are no set-aside designations or restrictions on the types of organizations that can respond, and no incumbent vendors or current contractors are listed. The procurement has a due date of April 5, 2023, and a public hearing will be canceled unless an interested party submits written comments or requests a hearing by March 31st at 4 p.m.