DFPS Interstate Compact on the Placement of Children (ICPC) Home Assessment and Supervision Services

The Texas Health and Human Services Commission (HHSC) and Department of Family and Protective Services (DFPS) have issued a Request for Proposals (RFP) seeking a qualified Child Placing Agency to provide Interstate Compact on the Placement of Children (ICPC) Home Assessment and Supervision Services for Regions 6 and 7. The selected contractor must hold a valid Health and Human Services Child Care Regulation license and demonstrate at least three years of experience in adoption and foster care services. Key responsibilities include conducting comprehensive home assessments and supervising placements for out-of-state children in Texas, maintaining detailed documentation, and ensuring proper placement and oversight. A pre-proposal conference and HUB training webinar is scheduled for December 30, 2024, with proposals due January 21, 2025, at 10:30 AM Central Time. The initial contract term is one year with two optional one-year renewal periods and a potential 18-month extension. Evaluation criteria will be weighted as follows: Experience and Demonstrated Ability (45%), Narrative Proposal (35%), and Cost Proposal (20%), with contractors required to submit monthly invoices on a cost reimbursement basis.

The solicitation includes a mandatory Historically Underutilized Business (HUB) Subcontracting Plan requirement, demonstrating a commitment to diverse vendor participation. No incumbent vendor information is provided in the documentation. The maximum reimbursable amounts are set at $273,550 for Region 7 and $130,000 for Region 6 for the initial fiscal year, with historical service utilization data showing client volumes ranging from 150-211 annually in Region 6 and 76-129 in Region 7 between fiscal years 2020-2023. Foster care pass-through and adoption subsidy payments will be processed directly between the sending state and approved caregivers, with no administrative costs to DFPS. The contract anticipates awarding a single contract to serve both regions, with the successful bidder responsible for managing placements and assessments across these geographic areas. Contractors must maintain appropriate insurance coverage and demonstrate a comprehensive understanding of interstate child placement regulations and procedures.