Development of Safety Action Plan for the Village of Spring Valley

The County of Rockland, New York, on behalf of the Village of Spring Valley, is soliciting proposals from qualified transportation planning and engineering firms through Request for Proposal RFP-VOSV-2026-001 for the development of a comprehensive Safety Action Plan and traffic study funded through the Safe Streets and Roads for All (SS4A) grant program. The scope of work encompasses conducting traffic counts along two major roadways and up to ten intersections, speed studies along Main Street (Route 45), community outreach and stakeholder engagement activities, safety analysis focused on key intersections with fatalities, roadway safety audits, and development of prioritized project recommendations using a Safe System Approach. Deliverables include completion of NEPA documentation by July 22, 2026, submission of a draft plan by September 1, 2026, final plan delivery by December 31, 2026, plan adoption by February 1, 2027, and submission of the SS4A final report by April 1, 2027. Required qualifications include registered professional planners, landscape architects, or engineers on staff; prior experience with federally funded projects and corridor studies; and submission of a minimum of three current and two past project references. Proposals will be evaluated on a 1,000-point scale based on project understanding and approach (200 points), innovative and effective methodologies for data collection and stakeholder engagement (150 points), demonstrated expertise in comprehensive traffic and safety studies (200 points), proven track record and project team qualifications (100 points), realistic project timeline and resource allocation (100 points), and cost reasonableness and competitiveness (250 points). A virtual pre-proposal meeting is scheduled for March 5, 2026 at 10:00 AM via Microsoft Teams; written questions must be submitted by 3:00 PM on March 12, 2026; and proposals are due by 3:00 PM on March 19, 2026.

There are no specific set-aside designations identified for disadvantaged business enterprises beyond the FTA requirement for Disadvantaged Business Enterprise (DBE) participation goals set at 1.8 percent of the total contract amount; however, the RFP does not restrict participation to any particular organizational type. No incumbent vendor or current contractor information is listed in the procurement documents. The contract structure includes a one-year initial term with four optional one-year renewal periods, and the proposed price must remain firm through the first contract period with no adjustments allowed, while price adjustments in option years are limited to the percentage increase in the applicable Consumer Price Index for the preceding twelve months. Contractors must obtain Professional Liability Insurance with limits of $1,000,000 per occurrence and $3,000,000 aggregate and must comply with all applicable local, state, and federal regulations, including 2 CFR Part 200 and FTA requirements. No specific budget range or award value is disclosed in the available procurement documents, though the contract is funded through federal SS4A grant assistance and will include cost proposals submitted separately by offerors with pricing broken down by task.