Destruction of Prescription Labels and Containers

The County of Orange Health Care Agency is seeking competitive bids for a contract to provide secure destruction services for prescription labels and containers across five Orange County correctional facilities: Men's Jail, Women's Jail, Intake and Release Center, Theo Lacy, and James Musick. The procurement involves supplying five large locked barrels to securely dispose of confidential patient health information, including medication packets, plastic prescription bottles, vials, and ribbons. The initial service frequency is set at one pickup per month, with the potential to increase to twice monthly. Key objectives include maintaining patient confidentiality and ensuring proper disposal of sensitive medical materials. The solicitation (042-2682602-TF-1) is fully electronic, with bids accepted only through the County's online bidding system. Critical dates include a question submission deadline of October 25, 2024, and a bid submission deadline of November 8, 2024, with an estimated contract start date of January 1, 2025. Vendor qualifications include completing a comprehensive vendor questionnaire, providing references, and obtaining annual security clearance from the Orange County Sheriff Department.

The procurement includes potential set-aside preferences for Local Small Business (OCLSB) and Disabled Veteran Business Enterprise (DVBE) vendors. Bidders must possess a valid D-U-N-S number and Unique Entity Identifier (UEI) number prior to contract award. The contract is structured for a one-year initial term with options to renew for up to four additional years by mutual agreement. Payment will be processed via Electronic Fund Transfer (EFT), with invoices submitted to the OC Health Care Agency's Accounts Payable department and processed within 30 days. The contract includes a cooperative usage clause, allowing other municipal, county, public utility, hospital, educational, and governmental organizations to potentially utilize the contract, with the County of Orange receiving a 2% administrative rebate on subordinate contracts. While the exact contract value is not specified as TBD, the firm fixed-fee arrangement prohibits price increases during the first contract term, with subsequent adjustments requiring documented proof of cost increases and a minimum 30-day written notice. Vendor representatives will be required to maintain strict confidentiality and comply with all specified security protocols.