Destination Dutchess Farm, Bike, Craft Beverage and Finder Brochure Printing
Closed State & local contract opportunity Posted
- Solicitation number
- RFP_F-0000000009
- State
- New York
- Responses due
Opportunity facts
- Jurisdiction
- NIGP code
- UNSPSC code
- Point of contact
-
- Jessica Sarrantonio jessica@destinationdutchess.com (845) 204-9425
Opportunity details come from bidnetdirect.com. Updated .
About this opportunity
Dutchess County, New York, is seeking a local printing service to produce four full-color tourism brochures for their Destination Dutchess marketing initiative. The procurement covers detailed printing specifications for a Farm Brochure (24 pages), Bike Brochure (20 pages), Craft Beverage Brochure (30 pages), and an All Pass Finder Brochure (4 pages), all with specific requirements including 4x9 finished size, 80# cougar white text, 4/4 color process with bleeds, and saddle-stitch binding. The initial Farm Brochure requires 1,000 copies by August 18, 2025, in time for the Dutchess County Fair, with additional batches of other brochures needed by September 5, 2025, and full project completion by September's end. Bidders must submit detailed proposals through Bidnet, including turnaround times, high-resolution digital proofs, and pricing estimates for quantity tiers ranging from 15,000 to 45,000 copies. The procurement process involves a short question period with answers shared publicly on Bidnet, and vendors are encouraged to bid even if they cannot meet the initial Farm Brochure deadline.
While no specific set-aside designations or restrictions for disadvantaged enterprises are mentioned in the documents, the procurement emphasizes a preference for local service providers. The request requires vendors to provide pricing estimates for multiple quantity levels (15,000; 25,000; 35,000; and 45,000 copies) across all four brochure types, suggesting potential flexibility in contract scale and budget. No incumbent vendors are identified, and no specific integration requirements with existing infrastructure are detailed. The total project appears to be a localized tourism marketing effort with a focused scope and relatively short timeline. While exact budget ranges are not specified, vendors are expected to provide comprehensive pricing structures that account for varying print quantities and the specific technical requirements of each brochure type, including full-color printing, specialized binding, and precise dimensional specifications.
Opportunity text
Destination Dutchess Farm, Bike, Craft Beverage and Finder Brochure Printing RFP Deadline: Farm Brochure: 1000 By 8/18/2025 (or as soon as you can) 3000 more by 9/5/25 Craft Beverage Brochure: 3000 by 9/5/25 Bike Brochure: 3000 by 9/5/25 All Finder Brochure: 2000 by 9/5/25 The remainder needs to be ready by the end of September. Local Service required. Procedure for asking questions: Please submit questions via Bidnet. Answers to questions will be shared in a public forum in Bidnet. Note that there is a short question period. Summary: Four brochures printed in full color. For the Farm Brochure we need 1,000 delivered or ready for pick-up by August 18, 2025 (ahead of the Dutchess County Fair). Please include in your proposal your turn-around time from when you receive the final design and the approval on proof. If you won't be able to make the 8/18 deadline on the Farm Brochure, then please don't let that stop you from bidding. Instead let us know when the 1,000 can be complete by. Proof: All brochures must have high resolution digital proof shown for approval before printing starts. Final designs to be shared as soon as possible. As an example you can see the current brochures linked on our website except Brochure #4. 2020-farm-finder-brochure-web.pdf dutchesstourism-craftbeveragebook-2023-rev-web.pdf dutchesstourism-bikeguide 2023-web.pdf #1Farm Brochure - 1000 needed by August 18 2025 - Full color 24 total pages* plus an additional 10 page (5 page double-sided; 18.625 in" W) fold-out stapled inside 4x9 finished 4/4 color process with bleeds 80# cougar white text Trim, fold and saddle-stitch binding (2 staples) on 9" side *counting each page as 1 4x9 panel Please refer to .pdf outline. Please include estimates for quantities for 15,000; 25,000; 35,000; 45,000 #2 Bike Brochure - Full Color 20 total pages* self-cover 4x9 finished 4/4 color process with bleeds 80# cougar white text Trim, fold and saddle-stitch binding (2 staples) on 9" side *counting each page as 1 4x9 panel Please include estimates for quantities for 15,000; 25,000; 35,000; 45,000 #3 Craft Beverage Brochure - Full Color 30 total pages; 6 page cover with fold in map on back cover, 24 inside pages 4x9 finished 4/4 color process with bleeds 80# cougar white text Trim, fold and saddle-stitch binding (2 staples) on 9" side *counting each page as 1 4x9 panel Please include estimates for quantities for 15,000; 25,000; 35,000; 45,000 #4 All Pass Finder Brochure - Full Color 4 total pages* 4x9 finished 80# cougar white text Trim and fold Please include estimates for quantities for 15,000; 25,000; 35,000; 45,000 *counting each page as 1 4x9 panel Please confirm that your proposal includes your turnaround time from the date the final design is approved. We need 1,000 copies of the Farm Brochure by August 18, 2025 (ahead of the Dutchess County Fair), but if you can't make that deadline, please let us know what you can do (don't let it stop you from placing the bid).
Files
| File | Type | Posted |
|---|---|---|
| Dutchess_FarmFinder_2025_print_specs_2.pdf | ||
| RFP Farm Craft Bike and all finder brochures_KM-FINAL2.pdf |
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