RFP Farm Craft Bike and all finder brochures_KM-FINAL2.pdf
PDF 47 KB Posted
- Solicitation number
- RFP_F-0000000009
- Issued by
- Dutchess County, New York
About this file
This document is a Request for Proposal (RFP) from Destination Dutchess for brochure printing services involving four distinct publications: a Farm Brochure, Bike Brochure, Craft Beverage Brochure, and All Pass Finder Brochure. The project requires full-color printing of multiple brochures with specific quantity requirements: 1,000 Farm Brochures by August 18, 2025 (ahead of the Dutchess County Fair), followed by additional batches of various brochures by September 5, 2025. The RFP seeks local printing services and requests bidders to submit estimates for print quantities ranging from 15,000 to 45,000 across all brochure types. Each brochure has unique specifications, including page counts, size (4x9 finished), paper type (80# cougar white text), and binding methods.
The RFP emphasizes specific technical requirements for each brochure, such as 4/4 color process with bleeds, saddle-stitch binding, and high-resolution digital proofs for approval before printing. Bidders must submit questions via Bidnet and will receive answers through a public forum. The document encourages potential vendors to propose their turnaround times and to not be deterred from bidding if they cannot meet the initial Farm Brochure deadline, instead requesting they specify when they could complete the order. Pricing is to be included for multiple quantity tiers, and local service is explicitly required. The entire project needs completion by the end of September 2025, with staggered delivery dates for different brochure types.
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| File | Type | Posted |
|---|---|---|
| Dutchess_FarmFinder_2025_print_specs_2.pdf |
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Text version
Destination Dutchess Farm, Bike, Craft Beverage and Finder Brochure Printing RFP
Deadline:
Farm Brochure: 1000 By 8/18/2025 (or as soon as you can) 3000 more by 9/5/25
Craft Beverage Brochure: 3000 by 9/5/25
Bike Brochure: 3000 by 9/5/25
All Finder Brochure: 2000 by 9/5/25
The remainder needs to be ready by the end of September.
Local Service required.
Procedure for asking questions: Please submit questions via Bidnet. Answers to questions will be shared in a public forum in Bidnet. Note that there is a short question period.
Summary:
Four brochures printed in full color. For the Farm Brochure we need 1,000 delivered or ready for pick-up by August 18, 2025 (ahead of the Dutchess County Fair).
Please include in your proposal your turn-around time from when you receive the final design and the approval on proof. If you won't be able to make the 8/18 deadline on the Farm Brochure, then please don't let that stop you from bidding. Instead let us know when the 1,000 can be complete by.
Proof:
All brochures must have high resolution digital proof shown for approval before printing starts.
Final designs to be shared as soon as possible. As an example you can see the current brochures linked on our website except brochure #4.
2020-farm-finder-brochure-web.pdf dutchesstourism-craftbeveragebook-2023-rev-web.pdf dutchesstourism-bikeguide 2023-web.pdf
#1Farm Brochure - 1000 needed by August 18 2025 - Full color 24 total pages* plus an additional 10 page (5 page double-sided; 18.625 in” W) fold-out stapled inside 4x9 finished 4/4 color process with bleeds 80# cougar white text Trim, fold and saddle-stitch binding (2 staples) on 9" side *counting each page as 1 4x9 panel Please refer to .pdf outline.
Please include estimates for quantities for 15,000; 25,000; 35,000; 45,000 https://destinationdutchess.com/uploads/PDF/brochure_rack/2020-farm-finder-brochure-web.pdf https://destinationdutchess.com/uploads/PDF/brochure_rack/dutchesstourism-craftbeveragebook-2023-rev-web.pdf https://destinationdutchess.com/uploads/PDF/brochure_rack/dutchesstourism-bikeguide%202023-web.pdf
#2 Bike Brochure - Full Color 20 total pages* self-cover 4x9 finished 4/4 color process with bleeds 80# cougar white text Trim, fold and saddle-stitch binding (2 staples) on 9" side *counting each page as 1 4x9 panel
Please include estimates for quantities for 15,000; 25,000; 35,000; 45,000
#3 Craft Beverage Brochure - Full Color 30 total pages; 6 page cover with fold in map on back cover, 24 inside pages 4x9 finished 4/4 color process with bleeds 80# cougar white text Trim, fold and saddle-stitch binding (2 staples) on 9" side *counting each page as 1 4x9 panel
Please include estimates for quantities for 15,000; 25,000; 35,000; 45,000
#4 All Pass Finder Brochure – Full Color 4 total pages* 4x9 finished 80# cougar white text Trim and fold Please include estimates for quantities for 15,000; 25,000; 35,000; 45,000 *counting each page as 1 4x9 panel
Please confirm that your proposal includes your turnaround time from the date the final design is approved. We need 1,000 copies of the Farm Brochure by August 18, 2025 (ahead of the Dutchess County Fair), but if you can't make that deadline, please let us know what you can do (don't let it stop you from placing the bid).
File details come from the government source that posted it. Updated .