Design Plans and Engineering for an Athletic Complex and Track

The Barrington Public School Department is soliciting proposals for comprehensive design and engineering services for an athletic complex and track renovation at Barrington High School, located at 220 Lincoln Avenue in Barrington, Rhode Island. The project, identified as Bid #25001, requires professional services to develop design plans for Victory Field and its surrounding track, with a critical objective of minimizing disruption to district athletic contests and academic activities. Deliverables must include detailed design options for synthetic turf fields with the lowest concentration of Poly-Fluoroalkyl Substances (PFAS), incorporating at least one organic or non-infill synthetic option. Proposing firms must submit a comprehensive package including a three-year client list, detailed service descriptions, and associated costs. The evaluation criteria will focus on firm qualifications, prior project experience, staff availability, and references. Sealed bids will be received electronically or via sealed envelope until 11:00 a.m. on Friday, September 20, 2024, with a project completion expectation of November 1, 2024. The Barrington School Committee reserves the right to reject any or all proposals and will award the contract to the lowest competent proposer meeting specifications.

The procurement does not specify any specific set-aside designations or restrictions for disadvantaged enterprises, and no incumbent vendors are explicitly mentioned. The project site is located within the 100-year FEMA floodplain of the Barrington River and a Natural Heritage Area, which may require additional environmental considerations and approvals from the Rhode Island Department of Environmental Management. The total project budget is capped at $4.5 million, with a conceptual cost estimate of approximately $4.6 million and a recommended 25% contingency fund due to ongoing cost increases in the athletic facilities construction industry. The proposed improvements include synthetic turf construction, track resurfacing, drainage improvements, fencing, safety netting, athletic lighting upgrades, and site amenities. The project also includes provisions for a $30,000 allowance for geotechnical borings and a $20,000 allowance for environmental testing and Phase I analysis. Construction is planned to start in Spring 2025, with completion targeted before the fall sports season in 2025.