Design and Installation of a Permanent Outdoor Sound System

The City of Nashua, New Hampshire is issuing Request for Proposals (RFP 0053-032526) to procure design, supply, and installation services for a permanent outdoor sound system at Renaissance Park in downtown Nashua, located in Hillsborough County. The procurement seeks a qualified vendor capable of conducting comprehensive site assessments, designing an acoustically optimized system with weather-resistant equipment suitable for New England's four-season climate, and completing full installation while minimizing visual landscape impact. Key deliverables include acoustic coverage modeling, equipment specifications, system design documentation, and complete installation with integration into existing electrical infrastructure; the system may be wired or wireless and must provide clear, evenly distributed audio coverage throughout the park's full length to support public announcements, music playback, live performances, and community gatherings. Required qualifications include demonstrated experience in outdoor sound system design and installation, with evaluation based on team qualifications and experience (30%), past performance and client references (30%), proposed project completion dates, overall submission quality (10%), total cost proposed (50%), and disadvantaged business enterprise classification (10%). Critical deadlines include an optional pre-proposal meeting on March 12, 2026 at 3:00 pm via Zoom, written vendor questions due by March 16, 2026 at 10:00 am with responses posted by March 19, 2026 at 3:00 pm, and proposals due by 3:00 pm on March 25, 2026 at City Hall Purchasing Department, with project completion required by May 22, 2026.

All proposals must be accompanied by proof of required insurance coverage including General Liability of $1,000,000 per occurrence/$2,000,000 aggregate, Combined Single Limit Automobile Liability of $1,000,000, Professional Liability of $1,000,000, and Workers' Compensation in compliance with New Hampshire statutes. The procurement offers a potential 10 percent evaluation preference for disadvantaged business enterprise (DBE) classifications; however, no specific set-asides or restrictions limiting respondent types are identified in the solicitation documents. No incumbent vendors or current contractors are listed for this project, and no existing sound system infrastructure is identified as requiring integration beyond the requirement to connect to existing electrical infrastructure at Renaissance Park. Cost proposals should include a payment schedule with identified milestones, though specific budget ranges or award values are not disclosed in the available documentation. All proposals become the sole property of the City of Nashua, which reserves the right to reject any or all proposals without disclosure of reason, and the City assumes no liability for costs incurred by proposers in responding to the RFP.