Dept of Military-Scheduled Cleaning Services for Watertown Armory

The South Dakota Department of the Military has issued Request for Proposal #24RFP12056 for scheduled janitorial services at the Watertown Armory, located at 1951 SD-20, Watertown, SD 57201, within Clay County. The procurement seeks a qualified contractor to provide comprehensive cleaning services for various facility areas, including entrances, lobbies, corridors, restrooms, locker rooms, break rooms, physical fitness rooms, auditorium, classrooms, conference rooms, and offices. Key deliverables include daily cleaning services Tuesday through Friday, primarily during after-business hours, with specific cleaning frequencies ranging from daily to bi-annual tasks. Evaluation criteria will focus on specialized expertise, available resources, experience, reliability, and cost. Critical procurement dates include a letter of intent due December 12, 2024, site visits deadline of December 20, 2024, questions due by December 27, 2024, and proposal submissions due January 10, 2025, with an anticipated contract award on January 24, 2025. The contract term is proposed for five years, from February 1, 2025, through January 31, 2030, with potential for four one-year extensions.

The RFP does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. Contractors must meet comprehensive requirements, including providing all personnel, equipment, tools, and materials necessary for service delivery. Insurance requirements are substantial, mandating $1 million in commercial general liability, professional liability, and automobile liability coverage, along with workers' compensation. Contractors must complete security checks for employees and adhere to building security protocols. Environmental specifications require using Green Seal GS-37 and GS-40 certified cleaning products and high-efficiency vacuum systems. While no specific contract value is disclosed, the comprehensive scope suggests a moderate-value service contract. Performance will be evaluated monthly, with contractors required to correct any deficiencies within 48 hours, and repeated failures may result in contract termination. The contract may potentially be funded through cooperative federal agreements, though the federal government is not a direct party to the agreement.