Department of Water and Power Security Services

The City of Pasadena's Water and Power Department (PWP) is seeking professional security services for three critical infrastructure properties: the Broadway/Glenarm Plant in Pasadena, the Azusa Plant, and the Santa Anita Receiving Station and Wadsworth Treatment Facility. This Request for Proposal (RFP) requires vendors to possess a State of California Private Patrol Operator license from the Bureau of Security and Investigative Services (BSIS) and be fully bonded, licensed, and insured. The security services will involve comprehensive monitoring and safety measures, including patrolling exterior and interior areas, checking locks, guarding entrances, responding to alarms, reporting incidents, and potentially assisting with legal proceedings. Estimated annual service hours vary by location, with 8,760 hours each for the Glenarm and Santa Anita/Wadsworth sites, and 1,460 hours for the Azusa Plant. The proposal evaluation will be based on technical proposal (40%), experience and references (30%), cost (20%), and local business preferences (5% and 5%). Proposals are due by 4:00 pm on Monday, May 5, 2025, and must be submitted electronically through the city's eProcurement Portal.

The RFP indicates a contract duration of three years with two optional one-year extensions subject to City Manager approval. While specific set-aside designations are not explicitly detailed, the documents include provisions for local business preferences and compliance with the Pasadena Living Wage Ordinance and Taxpayer Protection Amendment. Proposers must submit various forms and certifications, including a Unique Entity Identifier (UEI) from SAM.gov, Conflict of Interest Disclosure, and Workforce Utilization forms. Insurance requirements are comprehensive, mandating Commercial General Liability ($2,000,000 per occurrence), Automobile Liability ($1,000,000 per accident), Workers' Compensation, and Professional Liability ($2,000,000 per occurrence). The City intends to award a contract to a single vendor, with the flexibility to contract with one or more sites during the contract period. While specific budget ranges are not provided, proposers must submit detailed pricing, including hourly rates for security guards and an annual salary for a dedicated Account Manager.