Dental Hygiene Supplies

Hudson Valley Community College is requesting sealed bids for dental hygiene supplies under Bid 4035, with bids due July 13, 2026 at 2:00 p.m. EDT and opening at 2:15 p.m. EDT the same day. No set-asides or preference programs apply.

The scope comprises 199 line items of dental hygiene consumables and equipment for the college's dental hygiene program, including alginate trays, anesthetic agents, autoclave supplies, disposable barriers, cements, cotton products, dental instruments, gloves in multiple styles and sizes, sterilization indicators, masks and PPE, mirrors, oral hygiene products, sutures, X-ray accessories, topical treatments, and waterline test kits. Items 1–158 represent firm orders; items 159–199 are as-needed. Brand-specific items with no substitutions are required; latex-free and gluten-free options must be offered where applicable. Vendors must provide FOB destination pricing, disclose any time periods during which quoted prices cannot be maintained, and certify that all pricing equals or undercuts cooperative and state contract rates. The contract term is one year, September 1, 2026 through August 31, 2027, with no renewal options.

Pricing will be evaluated on a line-item basis, with each item awarded to the lowest responsible bidder. Successful bidders must execute Hudson Valley Community College's Service and Supply Agreement, obtain comprehensive general liability and workers' compensation insurance naming the college as additional insured, and may not subcontract without prior written consent. Bids must be submitted on official bid forms in duplicate through Bonfire at https://hvcc.bonfirehub.com, by mail to Tabitha D'Attilio, Director of Procurement, Hudson Valley Community College Administration Building Room 240, 80 Vandenburgh Avenue, Troy, New York 12180, or in person. All bids require a signed Statement of Non-Collusion and supporting brochures, catalogs, model numbers, and references, preferably from educational institutions. The successful bidder will be notified within thirty working days via preliminary letter of intent or purchase order. New York State prevailing wage and labor law requirements apply. Freight charges are borne by the bidder; merchandise ships prepaid F.O.B. to Central Receiving at 80 Vandenburgh Avenue, with deliveries accepted Monday–Friday, 9:00 a.m.–3:30 p.m., excluding official holidays and snow days.