6-SPECS-Dental Hygiene.pdf
PDF 159 KB Posted
- Attached to
- Dental Hygiene Supplies
- Solicitation number
- Bid 4035
- Issued by
- Rensselaer County, New York
About this file
This specification document is a bid solicitation issued by Hudson Valley Community College (HVCC), a SUNY system institution in Troy, New York, for the procurement of dental hygiene supplies for its on-campus dental hygiene clinic. HVCC seeks an experienced and qualified vendor to provide dental hygiene supplies based on a detailed item list provided in an associated Excel spreadsheet. The solicitation does not specify quantities for individual items but indicates that vendors must be capable of fulfilling orders on an as-needed basis with timely delivery to designated campus locations. The bid submission deadline is not explicitly stated in this document, though vendors are required to submit bids through HVCC's online application system (Bonfire) at https://hvcc.bonfirehub.com, with alternative submission options available via mail or hand delivery to the Purchasing Office. The contract term is one year, commencing September 1, 2026, and concluding August 31, 2027, with no renewal options mentioned.
Pricing must be submitted on the associated Excel spreadsheet and will be evaluated on a line-item basis, with each item awarded to the lowest responsible bidder. Vendors must provide FOB destination pricing and must disclose if pricing cannot be maintained for the entire contract duration, along with applicable time periods. All quoted prices must be equal to or lower than any cooperative and state contract pricing the vendor may have available. Items must be brand-specific with no substitutions accepted; latex-free and gluten-free options are required where applicable. The successful vendor must execute HVCC's Service and Supply Agreement and is prohibited from entering into subcontracts without prior written consent from the College. No set-asides, incumbent preferences, or specific funding sources are identified in this solicitation.
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Other files
| File | Type | Posted |
|---|---|---|
| 5-Price List.xlsx | XLSX spreadsheet | |
| 3-Bid Form.pdf | ||
| 1-Insurance.pdf | ||
| 4-Bid Legal Information.pdf | ||
| 2-Non Collusive.pdf |
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Text version
SPECIFICATIONS FOR BID 4035
PURCHASE OF DENTAL HYGIENE SUPPLIES
SECTION A – STATEMENT OF PUPROSE
Hudson Valley Community College (HVCC) is seeking an experienced and qualified vendor to provide dental hygiene supplies for the dental hygiene clinic located on the main campus at 80 Vandenburgh Ave Troy NY 12180.
SECTION B – INTRODUCTION
Founded in 1953, Hudson Valley Community College is the largest community college in upstate New York and offers degree and certificate programs in three schools: Business and Liberal Arts; Health Sciences; and Science, Technology, Engineering and Math (STEM); and also administers the Educational Opportunity Center for academic and career training at no cost to those who qualify. One of 30 community colleges in the SUNY system, Hudson Valley enrolls more than 19,000 students in credit and non-credit courses and is a recognized leader in distance learning and workforce development. The college has more than 90,000 alumni.
Hudson Valley Community College is a 110-acre community college located in Troy, New York. The facilities consist of 24 buildings with an approximate square footage of 1,600,000.
SECTION C – PROJECT SCOPE
Hudson Valley Community College is seeking bids for the purchase of dental hygiene supplies based on list on the associated excel spreadsheet.
Vendors should quote pricing that can be held during this period. Vendors should include pricing FOB destination.
If pricing cannot be maintained for the duration of the contract, please specify the time period for which the pricing is applicable.
Pricing should be lower than or equal to any co-operative and state contract pricing a particular vendor may have.
Items must be brand specific. Substitutions will not be accepted. Latex free and gluten free for items where it applies.
Vendors should be able to fulfill orders on an as-needed basis and ensure timely delivery to designated campus locations.
SECTION D - TERMS & CONDITIONS
HVCC may make such an investigation as it deems necessary to determine the responsibility of any bidder or to determine the ability of any bidder to perform the work. The College reserves the right to disqualify any prospective bidder or reject any bid if evidence required by the College from the bidder is not submitted or if the evidence submitted or investigation of any such bidder fails to satisfy the College that any budder is responsible, able, or qualified to carry out the obligations of the contract or to complete the work as contemplated therein.
The successful vendor must complete and sign the Service and Supply Agreement located in the purchasing website.
Vendor Agrees to have read and complied with all terms and conditions of the specification and bid legal terms
Awarded contractors may not enter into any subcontracts without prior written consent from Hudson Valley Community College.
SECTION E - TERM OF CONTRACT
This is a one-year contract beginning on September 1st 2026 and ending on August 31st 2027.
SECTION F-SCORING
This is a line-item bid. Each item will be awarded to the lowest responsible bidder.
All pricing should be submitted on the associated excel spreadsheet.
SECTION G – SUBMISSION INFORMATION
Vendors must submit bids using our online application system, Euna Solutions (Bonfire), located at: https://hvcc.bonfirehub.com no later than the Submission Deadline. Requests for extensions will not be granted; late applications will not be accepted. Vendors are strongly encouraged to submit at least a few days prior to the deadline given the potential for high website traffic on the due date.
HVCC cannot guarantee availability of Online Application System technical assistance on the https://hvcc.bonfirehub.com/ deadline date. For assistance in using Bonfire, please email support@gobonfire.com or call 1-800- 354-8010. If email confirmation is not received within two business days, please contact the Purchasing office:
Bids can also be mailed or hand delivered must be sealed and have the Bid name and number on the envelope:
Tabitha D’Attilio Director of Procurement Address: Hudson Valley Community College Administration Building, Room 240 80 Vandenburgh Ave Troy, NY 12180
SECTION H – CONTACTS
Issuing Office Dental Hygiene k.koehler@hvcc.edu mailto:support@gobonfire.com
File details come from the government source that posted it. Updated .