Dental Department Monitoring Camera Systems

Del Mar College is soliciting quotes for a comprehensive camera monitoring system for its Dental Hygiene Program, located in Nueces County, Texas. The procurement seeks a vendor to provide and install a monitoring solution across twenty-four dental clinic chairs, twelve dental radiology rooms, and eight chairside lab chairs. The primary objective is to enable faculty to view clinical operatories in real-time, monitor student activities, enhance learning, promote safety, and ensure adherence to clinical protocols. The system must support high-definition video streaming, multi-camera functionality, browser-based access, and integrate with the college's Canvas Learning Management System. Evaluation criteria include Vendor Qualifications (30 points), Proposed Equipment and Services (40 points), and Pricing (30 points), totaling 100 points. The solicitation was posted on October 17, 2025, with proposals due by October 24, 2025, through the Bonfire electronic bidding platform. The budget estimate for this project is not to exceed $99,999.99.

The contract does not specify specific set-aside designations or restrictions for disadvantaged enterprises. Vendors must have been in business for at least five years, be an authorized dealer for system components, and have qualified personnel with relevant experience. Proposers are required to provide references, demonstrate financial stability, and comply with privacy regulations such as HIPAA and FERPA. The college will prioritize vendors with experience installing monitoring systems in clinical, dental, healthcare, or educational environments. Vendors must submit a lump sum price with a detailed line-item breakdown, including hardware, software, installation, training, and support. The terms and conditions include extensive requirements for insurance, with vendors needing professional liability coverage of $1,000,000 per occurrence. The contract allows for potential multiple award scenarios and reserves the right for the college to request additional information, establish a competitive range, or reject all proposals based on its assessment of the most advantageous solution.