Demolition Property Title Work
Closed State & local contract opportunity Posted
- Solicitation number
- 146335
- State
- Ohio
- Responses due
Opportunity facts
- Jurisdiction
Opportunity details come from vendors.planetbids.com. Updated .
About this opportunity
The City of Toledo, Ohio, Division of Housing and Community Development, Code Compliance, is requesting proposals for professional title search services for properties subject to demolition or nuisance-abatement activities, with proposals due October 6, 2026, at 1:30 PM EST via the PlanetBids portal.
The scope requires title searches extending back at least twenty-one years, identification of recorded parties with legal interests in each property, best available mailing addresses for identified parties, relevant recorded instruments, and electronic submission of completed title information to the City's project manager. The firm must provide a fixed, all-inclusive unit price per parcel that remains firm for the contract duration and covers all labor, research, record searches, database access fees, administrative costs, and documentation preparation. The City does not guarantee a minimum number of parcels during the contract term. The contract period runs from 2026 through 2029 on an as-needed basis.
Award will be made to the proposal with the highest cumulative point total across ten evaluation criteria: background and related experience (15 points), location (5 points), familiarity with local, state, and federal standards (5 points), current workload (5 points), performance on previous projects (15 points), understanding of the project (15 points), schedule and staffing (10 points), fee (15 points), Disadvantaged Business Enterprise participation (10 points), and other distinguishing firm attributes (5 points).
All proposals must include proof of applicable Ohio licensure to perform title search services, a bid guaranty (cashier's check or bid bond), the City of Toledo Professional Services Agreement, vendor registration, child support affidavit, W-9, insurance certificates naming the City as additional insured (minimum $1 million commercial general liability and professional liability per occurrence; $500,000 comprehensive automobile liability), EEO compliance documentation, debarment certification, and Living Wage Affidavit. Contracts exceeding $10,000 require Living Wage compliance: $17.45 per hour plus health benefits not exceeding 15% of monthly wages, or $20.63 per hour without health benefits. A 2.5% municipal income tax applies to all work performed within Toledo city limits.
Opportunity text
BID SUBMISSION Bids for this project will be accepted via e-bid though the City of Toledo's PlanetBids portal. Bid submittals or other transmissions of information have not been completed until an email confirmation of the transmission has been issued by PlanetBids. Bid prices shall be to two (2) decimal places (i.e. $0.00). Only one (1) price per line item will be accepted. In order to be awarded a contract, the City requires all of the following documents must be submitted with each bid your company submits in 2026 in PlanetBids: • Project Paperwork* • Line Items - will auto-populate with e-bid • Bid Guaranty (bid bond or certified check / cashier's check on a solvent bank) - see instructions below • Signed Contract by the Vendor* • A Copy of the Firm's State of Ohio Business Entity License for Title Insurance • Proof of the Firm's Rating from at least one independent rating agency • Respondent Information* Bid Guaranty requirements are located on the "Bid Information" tab on PlanetBids. The bid guaranty shall be in the form of a cashier's check/official check on a solvent bank or a bid bond. If using a check as the bid guaranty, the check must be scanned and uploaded with your bid. In addition, the check must be received by the Division of Purchases and Supplies no later than the due date and time to be deemed responsive. No Company / No Personal checks will be accepted. Checks shall be made payable to "City of Toledo." If your company is using a bid bond, scan and upload with bid; the original does not need to be received by the City of Toledo. If your company does not provide a bid guaranty, your bid submittal will be deemed non-responsive. (TMC 187.09) City of Toledo Division of Purchases and Supplies One Government Center, Suite 2000 640 Jackson Street Toledo, OH 43604 Beginning with bids advertised on or after March 13, 2026 the following documents will only need to be submitted once for your company for the duration of all contracts with the City. If any information changes, it is the company's responsibility to notify the city and update the applicable documentation. City Paperwork: • Vendor Registration Form, if your company is new to doing business with the city • Business Tax Registration Form, if your company is new to doing business with the city • Child Support Affidavit, notarized • Vendor Utility Beginning with bids advertised on or after March 13, 2026 the following documents will only need to be submitted once for all bids your company submits in 2026. If any information changes, it is the company's responsibility to notify the City and update the applicable paperwork. Annual Paperwork: • W-9 • Insurance Certificate, naming the City of Toledo as an additional insurer - requirements available on the "Documents" tab of PlanetBids • EEO Compliance • Debarment Certification • Living Wage Affidavit, updated no later than February 1st • Bureau of Worker's Compensation Certificate
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