Paperwork Schedule.pdf
PDF 146 KB Posted
- Attached to
- Demolition Property Title Work
- Solicitation number
- 146335
- Issued by
- Lucas County, Ohio
About this file
This is a paperwork schedule document issued by the City of Toledo, Ohio, outlining a streamlined approach to collecting documentation from bidders for contracts advertised on or after March 13, 2026. The document establishes a three-tiered submission structure to reduce redundancy in the bidding process. City paperwork—including vendor registration forms, business tax registration forms, child support affidavits, and vendor utility information—must be submitted once by new vendors and retained for the duration of all contracts with the City. Annual paperwork, which includes W-9 forms, certificates of insurance, workers' compensation certificates, EEO compliance documentation, debarment certifications, and living wage affidavits (updated by February 1st), must also be submitted once annually for all bids submitted in 2026. Project paperwork, consisting of primary/subcontractor agreements, acknowledgements of terms and conditions, living wage contract addendums, and best bid criteria when applicable, must accompany each individual bid submission.
Vendors submitting their first bid on or after March 13, 2026, must provide all three categories of documentation. Subsequent bids from the same vendor require only project paperwork submissions. The City emphasizes that vendors are responsible for notifying the Division of Purchases and Supplies and updating documentation if any information changes. For questions regarding paperwork submission requirements, vendors should contact the city at pursupplies@toledo.oh.gov. This streamlined approach aims to reduce administrative burden on bidders while maintaining necessary documentation and compliance standards for the City of Toledo's procurement process.
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Text version
The City of Toledo is excited to announce a new streamlined approach to collecting paperwork from bidders in 2026!
Beginning with bids advertised on or after March 13, 2026 the following documents will only need to be submitted once for your company for the duration of all contracts with the City. If any information changes, it is the company’s responsibility to notify the city and update the applicable documentation.
City Paperwork
• Vendor Registration Form, if your company is new to doing business with the city
• Business Tax Registration Form, if your company is new to doing business with the city
• Child Support Affidavit, notarized
• Vendor Utility
Beginning with bids advertised on or after March 13, 2026 the following documents will only need to be submitted once for all bids your company submits in 2026. If any information changes, it is the company’s responsibility to notify the City and update the applicable paperwork.
Annual Paperwork
• W-9
• Certificate of Insurance, through expiration and then annually
• Workers’ Compensation Certificate, through expiration and then annually
• EEO Compliance
• Debarment Certification
• Living Wage Affidavit, updated no later than February 1st
Beginning with bids advertised on or after March 13, 2026, the following documents must be submitted with each bid your company submits in 2026.
Project Paperwork
• Primary/Subcontractor Agreement Certificate
• Acknowledgement & Acceptance of Terms & Conditions
• Living Wage Contract Addendum
• Best Bid Criteria, if applicable
Example for 2026:
If a company submits its first bid in March 13, 2026, it will be required to include City Paperwork, Annual Paperwork, and Project Paperwork. For any subsequent bids submitted after the initial bid, the company will only need to submit the required Project Paperwork.
For questions regarding the submission of paperwork, please email pursupplies@toledo.oh.gov mailto:purspplies@toledo.oh.gov
File details come from the government source that posted it. Updated .