Demolition of Parcel 113 - Clay County

The Kentucky Transportation Cabinet, Division of Purchases, issued Request for Proposal 605 2000000094 on behalf of District 11 for the complete demolition of Parcel 113 (D&J Pawn Shop) located at 2727 US Highway 421 in Manchester, Clay County, Kentucky. This procurement is a firm fixed unit price contract for a one-time demolition project necessitated by the US 421/KY 80 highway widening initiative. The scope of work requires the complete removal and demolition of the 3,427 square-foot commercial building while maintaining the structural integrity and weathertightness of the adjacent Parcel 112 (Cliff's Discount), with all work performed within the existing Kentucky Transportation Cabinet Right of Way and Temporary Easement areas. Key deliverables include building demolition, removal and proper disposal of all debris and miscellaneous structures (fences, septic tanks, driveways, and paved areas), hazardous material identification and reporting (asbestos and PCBs), refrigerant recovery from air conditioning units by a licensed HVAC operator, septic tank pumping by a licensed service, and site restoration including seeding of disturbed areas. The contractor must complete all work within 30 days of receiving the work order, with penalties of $200 per day assessed after 30 days and contract cancellation authority reserved after 37 calendar days. All bidders were required to attend a mandatory pre-bid meeting on November 7, 2019, at 10:00 AM accompanied by a licensed professional structural engineer; proposals were not accepted from non-compliant bidders. Proposals were due by December 10, 2019, at 4:00 PM Eastern Time, with two rounds of written questions accepted and responses issued on November 12 and November 25, 2019. Evaluation criteria totaled 1,200 possible points: 700 points for the technical proposal (including company background and experience, technical solution, and timeline), 300 points for cost proposal, and an optional 200 points for oral demonstrations or presentations.

Resident bidder preferences and qualified bidder preferences apply per Kentucky Revised Statutes 45A.494 and 200 KAR 5:410, which may provide scoring advantages to eligible in-state vendors. No incumbent vendors or current contractors were identified in the solicitation documents. Contractors must secure a Performance Bond or Irrevocable Letter of Credit in the amount of the contract or $10,000, whichever is greater (with letters of credit capped at a $20,000 maximum), and must maintain Contractor's General Liability Insurance with limits of $1,000,000 per occurrence plus Kentucky workers' compensation insurance. All proposals must be submitted in three sealed parts consisting of the technical proposal, cost proposal, and proprietary information, with the transmittal letter checklist requiring notarized certification of compliance with Kentucky Civil Rights Act requirements, Executive Branch Code of Ethics standards, and conflict of interest prohibitions. The Commonwealth of Kentucky is tax exempt and will make payment within thirty working days of invoice receipt or acceptance of services, with proposals remaining valid for a minimum of six months after the December 10, 2019 due date. No specific award value or budget range was disclosed in the solicitation documents, as the Commonwealth reserves the right to request Best and Final Offers and to negotiate with the highest-ranked vendor, proceeding to subsequent vendors if agreement cannot be reached.