Delivery and Lease of a Prefabricated Portable Modular Office

The Oregon Department of Fish and Wildlife (ODFW) has initiated an intermediate procurement opportunity for the delivery and lease of a prefabricated portable modular office to be located at the Ontario Rest Area on I-84 in Ontario, Oregon. The solicitation, identified as OregonBuys Opportunity #63500-00012294, seeks a modular office unit with a minimum of 300 square feet, measuring approximately 8-10 feet wide by 35-45 feet long, containing two private offices and one large common area. The project requires a 24-month lease term beginning January 1, 2024, with delivery no later than January 31, 2025, and includes initial delivery, monthly leasing, stairs/steps rental, and eventual removal of the unit. Bid responses are due by 4:00 PM on December 20, 2024, through the OregonBuys platform, with all pricing to be held firm for 30 days. Potential vendors must be registered in OregonBuys and can submit questions via email to ODFW.Bids@ODFW.oregon.gov up to three business days before the bid close date.

The solicitation encourages participation from COBID-certified firms (Certification Office for Business Inclusion and Diversity), though no specific set-asides are mandated. The procurement process resulted in two bidders: McGrath RentCorp (doing business as Mobile Modular) with a total bid of $20,620.00 and Pacific Mobile Structures, Inc. with a bid of $21,070.00. McGrath RentCorp was subsequently identified in the Notice of Intent to Award as the lowest responsible bidder. The project is part of ODFW's broader effort to contain and minimize aquatic invasive species spread in Oregon, necessitated by an expanding inspection crew requiring additional workspace. The contract includes comprehensive federal compliance requirements covering areas such as Equal Employment Opportunity, Davis-Bacon Act compliance, and procurement standards for contracts potentially funded through federal grants. The total project budget, based on the bid tabulation, appears to be approximately $20,620-$21,070, with monthly lease and associated costs to be paid upon receipt of invoices.