DEED Event Hosting UI Training

Addendum # 1 Questions were asked to clarify the dates and if they can be in succession, see answer below. 1. are the 4 dates the only ones you will accept, or are others in September an option? Answer: Any four dates from this list only to meet the team needs. September 15, 17, 18, 22, 24, or 25th. 2. This is a 4-day event, but the days don't need to be simultaneous, correct? 3. Can the dates be anytime in September? I know September 15 is the first date you list, but can it be earlier in September? Do later dates in September also work? Answer: The four dates do not need to be consecutive. They just need to be any of the four dates from this list only to meet the team needs and availability: September 15, 17, 18, 22, 24, or 25th. The State of Minnesota is seeking an event venue to host and cater for a 4-day training conference for DEED UI staff on September 15th, 17th, 22nd, and 24th 2026 (please refer to the attached exhibit D). This event is estimated to have about 37 attendees per day. The number of attendees is an estimate only. This event requires a venue with a General Session Room, Breakfast and Lunch service to be provided for all attendees, as well as an Afternoon break snack and all-day beverage water service. The State does not guarantee a minimum number of meals. The contract prices shall not be adjusted if the number of attendees falls below the estimate. The venue is required to be within 5 miles of DEED headquarters @ 180 5th Street East St Paul MN. The location must be accessible by car and public transportation (city bus or light rail). Public transportation stop must be within three (3) blocks of location. The event facility and parking must be within one-quarter (¼) mile of each other. Shuttle services are not allowed for this event. This Solicitation aims to establish a Contract for a conference as detailed in Exhibit C, including Exhibit C - Supplement 1 of the Sample Contract. The number of attendees is an estimate only. The State does not guarantee a minimum number of lodging rooms or meals. The contract prices shall not be adjusted if the number of attendees falls below the estimate. The State reserves the right to award this conference to a clean, well-maintained, adequate-space facility located in the State of Minnesota. If a geographic area for the conference is defined, distance will be measured using Google Maps™. THIS IS A FORMAL BID. FAX, E-MAIL, NON-ELECTRONIC RESPONSES WILL NOT BE ACCEPTED. The response must be submitted electronically in the SWIFT Supplier Portal no later than the date and time called for in the Finish Time in the Event Details. Exhibit D - PRICE SCHEDULE MUST BE COMPLETED. All questions regarding this solicitation's terms, conditions, or specifications must be directed to the buyer Scott Steenburgh via email at Scott.a.steenburgh@state.mn.us. If you need assistance locating or downloading any of the solicitation documents or assistance downloading your response, contact the Help Desk at 651-201-8100 option 1.