DEED_Event_Hosting_UI_Training.pdf

Event Description Addendum # 1 Questions were asked to clarify the dates and if they can be in succession, see answer below.

1. are the 4 dates the only ones you will accept, or are others in September an option?

Answer: Any four dates from this list only to meet the team needs. September 15, 17, 18, 22, 24, or 25th.

2. This is a 4-day event, but the days don’t need to be simultaneous, correct?

3. Can the dates be anytime in September? I know September 15 is the first date you list, but can it be earlier in September? Do later dates in September also work?

Answer: The four dates do not need to be consecutive. They just need to be any of the four dates from this list only to meet the team needs and availability: September 15, 17, 18, 22, 24, or 25th.

The State of Minnesota is seeking an event venue to host and cater for a 4-day training conference for DEED UI staff on September 15th, 17th, 22nd, and 24th 2026 (please refer to the attached exhibit D). This event is estimated to have about 37 attendees per day. The number of attendees is an estimate only. This event requires a venue with a General Session Room, Breakfast and Lunch service to be provided for all attendees, as well as an Afternoon break snack and all-day beverage water service. The State does not guarantee a minimum number of meals. The contract prices shall not be adjusted if the number of attendees falls below the estimate.

The venue is required to be within 5 miles of DEED headquarters @ 180 5th Street East St Paul MN. The location must be accessible by car and public transportation (city bus or light rail). Public transportation stop must be within three (3) blocks of location.

The event facility and parking must be within one-quarter (¼) mile of each other. Shuttle services are not allowed for this event.

This Solicitation aims to establish a Contract for a conference as detailed in Exhibit C, including Exhibit C

– Supplement 1 of the Sample Contract. The number of attendees is an estimate only. The State does not guarantee a minimum number of lodging rooms or meals. The contract prices shall not be adjusted if the number of attendees falls below the estimate.

The State reserves the right to award this conference to a clean, well-maintained, adequate-space facility located in the State of Minnesota. If a geographic area for the conference is defined, distance will be measured using Google Maps™.

THIS IS A FORMAL BID. FAX, E-MAIL, NON-ELECTRONIC RESPONSES WILL NOT BE ACCEPTED. The response must be submitted electronically in the SWIFT Supplier Portal no later than the date and time called for in the Finish Time in the Event Details.

Exhibit D - PRICE SCHEDULE MUST BE COMPLETED.

Event Details

Bidder: PUBLIC EVENT DETAILS

Agency: Employment & Economic Develop Contact: Steenburgh,Scott A Phone:

Fax #:

Email: Scott.A.Steenburgh@state.mn.us

Event ID Format Type Page B2201-2000018560 Sell RFx 1 Event Round Version 1 1 Event Name DEED Event Hosting UI Training Start Time Finish Time

08/04/2026 08:00:00 CDT 08/11/2026 13:00:00 CDT

Event Currency: US Dollar Bids allowed in other currency: No

In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.

All questions regarding this solicitation’s terms, conditions, or specifications must be directed to the buyer Scott Steenburgh via email at Scott.a.steenburgh@state.mn.us.

If you need assistance locating or downloading any of the solicitation documents or assistance downloading your response, contact the Help Desk at 651-201-8100 option 1.

General Comments

* **ATTENTION BIDDERS**

You must submit all responses electronically through the SWIFT portal. See line items for specifications. MMB does not accept email or faxed responses. Please be aware there may be attachments included in this event.

The supplier is responsible for reviewing all attachments, including the Event Details and the Responders Declarations Documents

***You MUST download Exhibit D below and fill in appropriate fields and upload for bid event.***

General Questions Question Ideal Response

GENERAL TERMS:

Do you accept the General Terms and Conditions stated in the Event? If no, detail all exceptions. All exceptions must be detailed in the space provided below. If no exceptions are detailed below your response will be held in strict compliance with the General Terms and Conditions. Exceptions detailed in other locations within the response will not be considered.

WARNING: Any exceptions taken may be cause for rejection of your response or portions thereof.

Required: Yes Ideal Resp Reqd? No

Response Comments

DIVERSITY AND INCLUSION

Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size/

And:

Is your business a for-profit business that is majority owned, operated and controlled by:

• a racial minority,

• a woman,

• a person with a substantial physical disability,

• a veteran or service-disabled veteran, or is your business

• located in, or the owner lives in, an economically disadvantaged county?

( http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/counties )

If your company meets these basic criteria, it may be eligible for

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Agency: Employment & Economic Develop Contact: Steenburgh,Scott A Phone:

Fax #:

Email: Scott.A.Steenburgh@state.mn.us

Event ID Format Type Page B2201-2000018560 Sell RFx 2 Event Round Version 1 1 Event Name DEED Event Hosting UI Training Start Time Finish Time

08/04/2026 08:00:00 CDT 08/11/2026 13:00:00 CDT

Event Currency: US Dollar Bids allowed in other currency: No certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/.

You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.

• Do you believe your company meets the criteria listed above?

• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)

Required: Yes Ideal Resp Reqd? No

Response Comments

Upload all required or requested attachments here.

Required: Yes Ideal Resp Reqd? No

A file attachment is required to satisfy this question.

Your bid will need to be edited online to include attachment responses.

Response Comments

If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments? (Yes / No)

Required: Yes Ideal Resp Reqd? No

Response Comments

A Price Schedule in Excel® 97-2003 WORKSHEET (.xls), or Microsoft Excel® 2010 Worksheet (.xlsx) is attached to this Event. You must ‘download’ and save the Excel® Price Schedule to your desktop before you can begin filling in your offer and complete the Price Schedule. You must ‘upload/attach’ the completed Price Schedule to the Event.

Enter a quantity of 1, and a unit price of .01 for the event line(s) where a price schedule is used as the response.

DO NOT SELECT: ‘I DECLINE TO BID ON THIS LINE’! Selecting this box may cause your response to be rejected.

Responses will only be accepted on the Price Schedule included with the Event. The completed Price Schedule should be uploaded in either a Microsoft Excel® 97-2003 Worksheet (.xls), or Microsoft Excel® 2010 Worksheet (.xlsx). The State reserves the right to reject Price Schedules submitted in any other format. Other Excel® file extensions that MAY be compatible are: .xlsm, .xlt, .xltm, and .xlw.

Once you have completed and submitted your response, you will receive a

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Agency: Employment & Economic Develop Contact: Steenburgh,Scott A Phone:

Fax #:

Email: Scott.A.Steenburgh@state.mn.us

Event ID Format Type Page B2201-2000018560 Sell RFx 3 Event Round Version 1 1 Event Name DEED Event Hosting UI Training Start Time Finish Time

08/04/2026 08:00:00 CDT 08/11/2026 13:00:00 CDT

Event Currency: US Dollar Bids allowed in other currency: No system confirmation message that your response has been ‘accepted’. Lines with a Price Schedule attached to them will show as $0.01. Print and save the confirmation for your file. If you’re having trouble submitting your response or attaching your Price Schedule, call the Help Desk at 651-201-8100 – Option No. 1.

Required: Yes Ideal Resp Reqd? No

A file attachment is required to satisfy this question.

Your bid will need to be edited online to include attachment responses.

Response Comments

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Agency: Employment & Economic Develop Contact: Steenburgh,Scott A Phone:

Fax #:

Email: Scott.A.Steenburgh@state.mn.us

Event ID Format Type Page B2201-2000018560 Sell RFx 4 Event Round Version 1 1 Event Name DEED Event Hosting UI Training Start Time Finish Time

08/04/2026 08:00:00 CDT 08/11/2026 13:00:00 CDT

Event Currency: US Dollar Bids allowed in other currency: No

Line Details Line: 1 Item ID: Line Qty: 1 UOM: LOT Bid Qty: 1 Required: Yes Reserve Price: No

Description: UI Facilitation Skills Training Event Hosting Comments:

* Bid amounts will be uploaded via excel spreadsheet instead of listing one lump sum at the line level

Question Response What is the price per unit?

Required: Yes Ideal Resp Reqd? No

Response Comments

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Agency: Employment & Economic Develop Contact: Steenburgh,Scott A Phone:

Fax #:

Email: Scott.A.Steenburgh@state.mn.us

Event ID Format Type Page B2201-2000018560 Sell RFx 5 Event Round Version 1 1 Event Name DEED Event Hosting UI Training Start Time Finish Time

08/04/2026 08:00:00 CDT 08/11/2026 13:00:00 CDT

Event Currency: US Dollar Bids allowed in other currency: No

Bidder Information Firm Name:

Name: Signature: Date:

Phone #: Fax #:

Street Address:

City & State: Zip Code:

Email:

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Agency: Employment & Economic Develop Contact: Steenburgh,Scott A Phone:

Fax #:

Email: Scott.A.Steenburgh@state.mn.us

Event ID Format Type Page B2201-2000018560 Sell RFx 6 Event Round Version 1 1 Event Name DEED Event Hosting UI Training Start Time Finish Time

08/04/2026 08:00:00 CDT 08/11/2026 13:00:00 CDT

Event Currency: US Dollar Bids allowed in other currency: No

Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: LOT Description: UI Facilitation Skills Training Event Hosting

Item Specifications

Manufacturer:

Mfg Item ID:

Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:

Item Volume: 0 Volume UOM:

Item Weight: 0 Weight UOM:

Item Size: Item Color:

Shipping Information

Schedule: 1 Ship To: EMPLOYMENT AND ECONOMIC DVLPMN

180 E 5TH ST STE 1200

ST PAUL MN 55101-2672

United States

Quantity: 1 Due Date: 08/12/2026 Freight Terms:

Ship Via: Ground

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Agency: Employment & Economic Develop Contact: Steenburgh,Scott A Phone:

Fax #:

Email: Scott.A.Steenburgh@state.mn.us

Event ID Format Type Page B2201-2000018560 Sell RFx 7 Event Round Version 1 1 Event Name DEED Event Hosting UI Training Start Time Finish Time

08/04/2026 08:00:00 CDT 08/11/2026 13:00:00 CDT

Event Currency: US Dollar Bids allowed in other currency: No

Appendix B - Terms & Conditions

1. Please review the attached Terms and Conditions attached to the event.

Last Updated: 12/24/2018

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Agency: Employment & Economic Develop Contact: Steenburgh,Scott A Phone:

Fax #:

Email: Scott.A.Steenburgh@state.mn.us

Event ID Format Type Page B2201-2000018560 Sell RFx 8 Event Round Version 1 1 Event Name DEED Event Hosting UI Training Start Time Finish Time

08/04/2026 08:00:00 CDT 08/11/2026 13:00:00 CDT

Event Currency: US Dollar Bids allowed in other currency: No