December Decorations Rental

The City of Oviedo, Florida, is seeking competitive quotations for a comprehensive December Decorations Rental services contract through Request for Quote (RFQ) 10725. The procurement covers holiday decoration installations and rentals for multiple municipal locations, including City Hall, City Hall Annex, Police Department interior, and Center Lake Park. Specific deliverables include a 25-foot conical pre-lit tree with digital timer controls, 76 sections of pre-lit garland, lighted reindeer, sparkler snowflakes, wreaths, bows, upright teddy bears, and various lighting sets. The scope of services encompasses full-service installation, including assembly, electrical wiring, boom lift rental for elevated installations, digital timer programming, and complete January takedown and storage preparation. Quotes are due by 5:00 p.m. on October 9, 2025, submitted electronically to purchasing@cityofoviedo.net, with pricing to remain effective from October 1, 2025, through September 30, 2026. Vendors must provide cost-per-unit rates that accommodate potential quantity adjustments and include all associated shipping, delivery, installation, maintenance, and permitting expenses.

The RFQ does not specify any specific set-aside designations or restrictions on responding organizations. The award notice indicates that Johannessen Lights is the intended contractor for this procurement. While no explicit budget range is provided, the document requires vendors to warrant all materials for three seasons and guarantee prompt replacement of any defective items at no cost to the City. The contract allows for flexible quantity adjustments, with the City reserving the right to increase or decrease ordered items at the quoted unit rates. Notably, the City of Oviedo reserves the right to cancel the Notice of Intent to Award at any time prior to executing a written agreement and purchase order. All products must meet municipal inspection standards, with vendors responsible for immediate replacement of any items found defective during installation or throughout the rental period. The procurement follows the City's standard nondiscrimination policies, and an ADA Coordinator is available to provide accessibility accommodations for any proceedings related to this contract opportunity.