RFQ_10725_December_Decorations_Rental.pdf
PDF 199 KB Posted
- Attached to
- December Decorations Rental
- Solicitation number
- RFQ 10725
- Issued by
- Florida
About this file
This is a Request for Quote (RFQ) document issued by the City of Oviedo, Florida for December decorations rental services across multiple municipal locations. The RFQ seeks quotations for comprehensive holiday decoration installations and rentals at City Hall (400 Alexandria Blvd), City Hall Annex, Police Department interior, and Center Lake Park (357 Center Lane). The requested items include a 25-foot conical pre-lit tree with custom electrical wiring and digital timer controls, 76 sections of mixed noble series pre-lit garland, multiple lighted reindeer, sparkler snowflakes in various sizes, wreaths, bows, upright teddy bear rentals, and various lighting sets for the Main Stage. The scope of services encompasses assembly, decoration, electrical installation with custom SPT-1 wiring, boom lift rental for steep rooflines and elevated installations, digital timer programming with remote controls, January takedown including documentation and storage preparation, and off-season warehouse storage. Quotes are due by 5:00 p.m. on Thursday, October 9, 2025, to purchasing@cityofoviedo.net. No specific award date or site visit requirements are mentioned in the document.
All quoted prices shall remain effective from October 1, 2025 through September 30, 2026 and must include shipping, delivery, installation, maintenance, troubleshooting, and any required City of Oviedo permitting and fees. The pricing structure requires vendors to provide cost-per-unit rates applicable to any quantity increases or decreases from the approximate quantities listed. Materials listed in the bid are approximate, with provisions allowing the City to request additional items or reduce quantities at the quoted unit rates. All products are warranted for three seasons with vendor responsibility for prompt replacement of any defective items at no cost to the City. Upon delivery, all materials shall be inspected, and any defects discovered during installation or throughout the rental period must be replaced by the vendor at no expense to the municipality. The document does not specify set-asides, incumbent contractors, funding sources, or total contract amounts.
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| File | Type | Posted |
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| Award_Notice.pdf |
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Text version
Tree Rental Exterior Decorations- City Hall, Annex, Police Interior City Hall, 400 Alexandria
Blvd Outdoor Décor, Center Lake Park, 357 Center Lake Lane Price($)
25' Conical Tree Assemble, decorate, test, PW/Green/Red C7 Lights, lighted sprays, lighted Red Bows
N/A N/A N/A
Electrical All lighting is wired w/custom made cord (SPT-1), plugs as needed to control all LED lighting.
Connection to a digital timer.
All lighting is wired w/custom made cord (SPT-1), plugs as needed to control all LED lighting.
Connection to a digital timer.
All lighting is wired w/custom made cord (SPT- 1), plugs as needed to control all LED lighting.
Connection to a digital timer.
All lighting is wired w/custom made cord (SPT-1), plugs as needed to control all LED lighting.
Connection to a digital timer.
Lift Rental Boom left rental for portions of display at steep rooflines, spheres hanging in trees and where ladder is not possible
N/A N/A Boom left rental for portions of display at steep rooflines, spheres hanging in trees and where ladder is not possible
Testing /Programming
Program & set digital timer for all lights at your requested times. Remotes included
Program & set digital timer for all lights at your requested times. Remotes included
Program & set digital timer for all lights at your requested times. Remotes included
Program & set digital timer for all lights at your requested times. Remotes included
Takedown January removal of all products. Creation of diagrams, photos, videos. All will be packed in totes specifically stored for you
January removal of all products. Creation of diagrams, photos, videos. All will be packed in totes specifically stored for you
January removal of all products. Creation of diagrams, photos, videos. All will be packed in totes specifically stored for you
January removal of all products. Creation of diagrams, photos, videos. All will be packed in totes specifically stored for you
Warehouse Product Storage
Crate/tote tamper proof storage of all items in an insured and secured warehouse for season.
Crate/tote tamper proof storage of all items in an insured and secured warehouse for season.
Crate/tote tamper proof storage of all items in an insured and secured warehouse for season.
Crate/tote tamper proof storage of all items in an insured and secured warehouse for season.
Warranty All products warrantied for 3 seasons. If anything needs attention we will promptly come and correct issues
All products warrantied for 3 seasons. If anything needs attention we will promptly come and correct issues
All products warrantied for 3 seasons. If anything needs attention we will promptly come and correct issues
All products warrantied for 3 seasons. If anything needs attention we will promptly come and correct issues
Mixed Noble Series Pre-Lit Garland
N/A
76 Sections lit w/5mm sealed warm white bulbs.
UV rated, commercial grade 14" diam. x 9' in length connected via end to end w/structural steel wire and plug
14 Sections lit w/5mm sealed warm white bulbs. UV rated, commercial grade 14" diam. x 9' in length connected via end to end w/structural steel wire and plug
N/A
Red/Gold Bows N/A Total of 34 bows N/A N/A
C9 Roof line Pure White Faceted lower roof rental N/A N/A N/A Main Stage 210'
City of Oviedo - December Decorations Rental Report
RFQ 10725
Abel Velasco Line
5mm Sealed Light Sets-Pure white rental N/A N/A N/A Main Stage 60 sets left/right side metal
9'-0" Upright Seated Teddy Bear Rental
N/A N/A N/A 1
8' Lighted Reindeer N/A N/A N/A 2
Sparkler Snowflake Pure White 48" rental N/A N/A N/A 8
Sparkler Snowflake Pure White 36" rental N/A N/A N/A 8
Snowflake Mounting Poles
N/A N/A N/A 16
12' Tree in lobby N/A N/A New ornaments, lights, ribbons N/A
Mixed Noble Series Wreath 36" rental
N/A N/A 11 wreaths lit w/5mm sealed warm white bulbs, UV rated, commercial grade AC Plugs, hanging hooks and plub for bow
N/A
18" Red Bow N/A N/A (10)Exclusive item, UV rated, gold trim N/A
24" Red Bow N/A N/A (1)Exclusive item, UV rated, gold trim N/A
Grand Total: $
Print Name and Title
QUOTE IS DUE BACK BY 5:00 p.m. ON Thursday, October 9, 2025 RETURN QUOTE TO: purchasing@cityofoviedo.net
Vendor Signature Date
Email Address: _____________________________________________________________________ Telephone Number: ________________________________________________________________ City/State/Zip: _____________________________________________________________________
Vendor Name: ______________________________________________________________________ Vendor Address: ____________________________________________________________________
Terms:
1) All prices listed above shall be effective October 1, 2025 through September 30, 2026.
2) All prices listed above include shipping, delivery, installation (inclusive of all rental equipment), maintenance and troubleshooting
3) All cost per unit applies to any increase or decrease of the approximated quantities
4) The materials listed on the bid are approximate, and additional items may be requested or reduced
5) Products shall be inspected upon delivery and any defects found during installation or throughout the duration of the rental, shall be replaced at no expense to the City of Oviedo.
6) All prices listed above shall include permitting and fees required by the City of Oviedo
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