Decedent Transportation Services for Pick up and Drop Off to the County of Santa Clara 's Coroner's Office for Medical Exam(OME)

The County of Santa Clara is seeking qualified suppliers for Decedent Transportation Services through an Invitation to Bid (ITB-PRC-FY26-0481) for its Coroner's Medical Exam Office. The procurement is an all-or-none bid for transportation services related to decedent pick-up and drop-off, with strict adherence required to the specified scope of work. Bidders must submit pricing for all line items, with the contract to be awarded to the most responsive and responsible bidder with the lowest apparent pricing. The procurement timeline includes a pre-bid conference on November 6, 2025, at 9:00 AM Pacific Time, with written questions due by 3 PM on November 7, 2025. Responses to questions will be posted on November 12, 2025, and bid submissions are due by 3:00 PM Pacific Time on November 14, 2025. The County intends to award a five-year term agreement commencing March 15, 2026, with the successful bidder required to complete a site walk-through before agreement commencement.

No specific set-aside designations or restrictions for disadvantaged enterprises were mentioned in the procurement documents. The solicitation appears to be open to all qualified suppliers capable of meeting the transportation service requirements for the Coroner's Medical Exam Office. While the exact budget range is not specified, the procurement indicates a comprehensive, multi-year contract with firm pricing and no additional charges permitted. The bid evaluation is scheduled for the week of November 22, 2025, with a Notice of Intent to Award projected for November 21, 2025. The procurement covers Santa Clara County, California, and suggests a potential significant operational contract for decedent transportation services with a comprehensive five-year commitment. Interested bidders must demonstrate full compliance with the detailed scope of work and submit a complete bid addressing all required line items.