Debris Removal Monitoring Services

The Gordon County Board of Commissioners is requesting proposals for Debris Removal Monitoring Services under a three-year pre-event contract with no immediate cost to Gordon County, with proposals due June 25, 2026. The County intends to select up to two experienced firms to monitor lawful removal and disposal of disaster-generated debris from public rights-of-way, private property, drainage areas, canals, waterways, and other areas designated as eligible by Gordon County, as well as monitor Temporary Debris Staging and Reduction Sites following a disaster. Work is performed in Gordon County, Georgia, with monitors required to deploy within 24 hours of notice to proceed and continue for no longer than 120 days unless extended by the County with 10 days written notice.

Successful contractors must hold a valid business license, drug-free workplace certification, and provide General Liability and Workers' Compensation Insurance of at least $1 million per occurrence and Environmental/Pollution Liability Insurance of $1 million per occurrence. A bid bond of $375,000 from an A-rated surety is required. Scope includes contract compliance supervision and inspection in accordance with current FEMA guidance and applicable regulations.

The County will evaluate proposals using weighted criteria: FEMA Regulations Knowledge (20 points), Personnel Qualified (20 points), Price (15 points), Past Performance (15 points), Training (10 points), Operational Plan (10 points), and Other Services (10 points). The County intends to shortlist three firms and rank them by qualification, with negotiations to follow Board of Commissioners approval.

Pricing must include hourly rates for Principal, Project Manager, Operations Manager, Debris Monitor Field Supervisors, Debris Load Site Monitors, Debris Site/Tower Monitors, Clerical Data Entry Supervisor, and Clerical Staff/Data Entry Clerk positions on a straight-time basis, with overtime billed at 1.5 times straight-time rate. Non-labor project costs are billed at cost without markup, and per diem is reimbursed at GSA Per Diem Allowance rates for the project area. Sealed proposals are due by 2:00 p.m. June 25, 2026 at Gordon County Administration Building, 201 N. Wall Street, Calhoun, Georgia 30701, with public opening at that time. Bids may not be withdrawn for 60 days after opening.