De-icing & Solar Salt (50# bags)

The Commonwealth of Pennsylvania, specifically the Department of General Services (DGS), is soliciting bids for De-icing and Solar Salt material through Solicitation Number CN00038318. The procurement is for 50-pound bags of Calcium Chloride, Rock Salt, and Solar (Evaporated) Salt to be delivered to 11 transportation districts across Pennsylvania. The contract term will run from September 1, 2014, through August 31, 2016, with potential for up to three additional one-year renewals. Bidders must submit pricing per bag for both pallet/minimum truckload (Lot 1) and full truckload (Lot 2) deliveries, with a third lot for deliveries to the DGS warehouse in Harrisburg. The bid requires FOB Destination pricing that includes all transportation, delivery, and handling charges, with a minimum order of one pallet or one truckload per product per district. The bid submission deadline was extended to May 6, 2014, at 1:30 PM, with bids to be evaluated and awarded to the lowest responsive and responsible bidder by line item and district.

The contract includes provisions for COSTARS (Cooperative State Purchasing) program participation, allowing local public procurement units and state-affiliated entities to purchase under the contract. Vendors electing to participate must pay an administrative fee of $1,500, or $500 for self-certified small businesses. The solicitation includes a Reciprocal Limitations Act requirement, which provides preferences for Pennsylvania-based suppliers and requires bidders to provide the state of manufacture for each item. There are no specific set-aside designations mentioned, but small businesses can benefit from reduced administrative fees. Bidders must submit comprehensive documentation, including an Invitation for Bid, State of Manufacture Chart, Material Safety Data Sheet, and a completed bid sheet. While no specific budget range is listed, the solicitation covers statewide salt procurement across multiple transportation districts, suggesting a potentially significant contract value. The Commonwealth reserves the right to not award any or all lots, providing flexibility in the procurement process.