DCR 971 Wood Furnace, Stoves Sales, Service and Fuel Supply

The Massachusetts Department of Conservation and Recreation (DCR) is conducting a Request for Response (RFR) solicitation numbered DCR 971 for wood furnace and stove sales, service, and fuel supply across the Commonwealth. The procurement is divided into two distinct categories: Category 1 covers wood-fueled heating systems including furnaces, stoves, equipment, parts, and maintenance services, while Category 2 focuses on wood-based fuels such as pellets and wood chips in bagged and bulk formats. Vendors must demonstrate a minimum of three years of related service experience and provide verifiable positive customer references. Key evaluation criteria include pricing components like volume purchase discounts, delivery charges, service call rates, installation costs, parts markup, and fuel costs. The solicitation was released on November 10, 2025, with vendor questions due by November 24, 2025, and final bid responses required by December 8, 2025 at 4:00 PM. The contract is expected to commence on January 1, 2026, with an initial three-year term and potential two-year renewal, creating a maximum potential contract duration of five years.

The procurement targets a maximum of eight awarded contractors, though the Strategic Sourcing Services Team reserves discretion to award fewer or more contracts. No specific set-aside designations for disadvantaged enterprises were explicitly noted in the documents. The estimated total contract value is approximately $100,000 over the five-year period, though the Commonwealth provides no guaranteed purchase volumes. Contractors must maintain comprehensive general liability insurance, business motor vehicle liability insurance, and worker's compensation coverage. Geographic service capabilities will be evaluated, with vendors required to specify their service areas and response times (not exceeding 24 hours for equipment service and 48 hours for fuel delivery). The contract is limited to use by DCR and the Massachusetts Department of Capital Asset Management and Maintenance (DCAMM), with contract renewal contingent upon performance evaluations measuring responsiveness, communication quality, invoicing, and maintenance of committed staffing and skill sets.