DCR 971_Wood Furnace_Stoves Sales_Service and Fuel Supply_Evaluation Criteria.docx

Evaluation Criteria Document Title: Wood Furnace_Stoves Sales_Service and Fuel Supply Agency Document Number: DCR 971

COMMBUYS BID #: BD-26-1020-DCRCU-DC250-122530

Evaluation criteria The procurement team will evaluate each response and determine which Respondents meet the standards of the agency. Those vendors will then proceed to subsequent stages of the evaluation and/or enter into negotiations with the Commonwealth to receive a Contract award.

1.1 Mandatory requirements

Mandatory Specifications must be met for a Bid to be evaluated and may be used to disqualify Bidders. In addition, certain mandatory specifications have desirable components that may be evaluated by the SSST. The SSST reserves the right, in its discretion, to determine if non-compliance with a Mandatory Specification is insignificant or may be easily corrected.

Bid sections that include terms such as: “must,” “shall,” “will,” and “required” are mandatory. Failure to meet the requirements of a mandatory specification without providing an alternate that is acceptable to the evaluators may result in the disqualification of a Bidder's proposal.

· Responding vendors are required to provide evidence that they meet the minimum qualifications cited above, i.e. at least 3 years performing similar related services and a positive working relationship with customers as evidenced in a review of the Business Reference by the procurement team.

· Vendors must also provide pricing information as requested above.

· Vendors must complete and submit the Bidder Response Form provided with the bid.

1.2 Alternatives

A Quote that fails to meet any material term or condition of the Bid, including the submission of required attachments, may lose points or be deemed unresponsive and disqualified. Unless otherwise specified, Bidders may submit Quotes proposing alternatives that provide equivalent, better, or more cost-effective performance than achievable under the stated Bid specifications. These alternatives may include related commodities or services that may be available to enhance performance during the period of the Contract. The Quote should describe how the alternative achieves substantially equivalent or better performance than those described in the Bid specifications.

The SSST will determine if a proposed alternative method of performance achieves substantially equivalent or better performance. The goal of this Bid is to provide the best value of commodities and/or services to achieve the goals of the procurement.

1.3 Evaluation Components

The following components will be some of the criteria considered by the SSST when evaluating each Quote.

Price Please note that price will carry significant weight in the evaluation process.

The following price components will be evaluated:

Volume purchase discounts Dock Delivery Discounts Prompt Pay Discounts (PPD) Service Call Charges – standard and emergency off-hours rates Installation Costs Parts mark-up from wholesale Fuel costs Service Capability Response times meet or exceed agency needs Experience Years in Business Review of customers on Business Reference Form Manufacturer certifications Service Territory Contractor meets need of agency facilities Product Quality Contractor meets or exceeds product standards image1.png