DCR 881 Onsite Equipment Washing Services

The Massachusetts Department of Conservation and Recreation (DCR) is seeking qualified vendors to provide onsite (mobile) heavy equipment washing services at various DCR locations throughout the state. The procurement involves washing a variety of equipment, including backhoes, loaders, logging trucks, excavators, dump trucks, bulldozers, road graders, agricultural tractors, semi-truck tractors, and heavy construction trailers. Vendors must have the ability to provide high pressure hot water washing, water collection systems, and be willing to travel to DCR sites. Key qualifications include years in business, geographic service areas, and the ability to meet performance specifications. Responses are due by July 8, 2022, and the target is to select up to 3 contractors for an initial 1-year contract with two 2-year renewal options, for a potential total contract duration of 5 years. The procurement is designated as a Small Business Purchasing Program (SBPP) opportunity, with subcontracting limited to no more than 20% of the total contract value unless with another verified SBPP participant. Pricing will be based on a flat rate per number of pieces washed and a round-trip travel charge per mobilization by county. The contract will utilize a rate-based or maximum obligation pricing structure, and prompt payment discounts are available if invoices are paid within 10-30 days.

The RFR does not provide information on any incumbent vendors or current contractors. The anticipated expenditures are dependent on the quantity and type of work needed, and the Commonwealth will only authorize payments supported by sufficient appropriations or other non-appropriated funds. Vendors will be required to complete various Commonwealth forms and certifications, including a Contractor Authorized Signatory Listing, W-9, and Prompt Pay Discount Form, as part of the bidding process.