DCH 0525 report of hearing evaluation and report to school

The Michigan Department of Technology, Management & Budget Printing Services is requesting bids on production of 10,000 sets of the DCH 0525 Report of Hearing Evaluation and Report to School form, with bids due October 2, 2026. Only prequalified Print & Mail Management vendors are eligible; interested vendors must obtain pre-qualification status, which requires approximately one week, and must contact Andrew Hale at 517-636-0092 or halea3@michigan.gov.

Each set contains four sheets measuring 8.5" × 11" plus a 0.5" snap-out tab. Plies 1 and 2 print on white NCR stock; plies 3 and 4 print on pink NCR stock. All plies receive single-sided black-ink printing with identical content. Electronic PDF files must be submitted for approval prior to production. The completed job must be finished within 10 business days of vendor proof approval.

Packaging requires wrapping in units of 100 forms per package with carton packing; individual cartons must not exceed 40 pounds. Deliveries go F.O.B. destination prepaid to the State's dock at 7461 Crowner Drive, Lansing, Michigan 48913. Pallets must be single-face hardwood with three 2" × 4" runners, deck boards 3/4" minimum thickness with 1.5" maximum spacing, two-way entry, dimensions 44"–48" length × 36"–48" width, not exceeding 5'6" height or 4,000 gross pounds. Dock hours are Monday–Friday, 8:00 a.m. to 3:30 p.m., excluding standard holidays.

Vendors must submit detailed quote letters with bids; failure to provide complete documentation results in automatic disqualification. The State awards contracts on best price and value, not automatically to the lowest bidder. No underruns are permitted; overruns are borne by the vendor at no cost to the State. All materials become State property upon delivery. Invoices must be submitted via email to DTMB-PrintingServices@michigan.gov and entered in the VSS system, with electronic copies provided in source software format and PDF.