State of Michigan Print Mail Management Terms Conditions (1).docx
DOCX document 19 KB Posted
- Solicitation number
- RFQ 171 260000000483 1
- Issued by
- Michigan
About this file
This document establishes the terms and conditions for vendors seeking to provide printing and mail management services to the State of Michigan. All prospective vendors must first obtain pre-qualification status with Print & Mail Management (PMM), a process that requires approximately one week, in addition to being registered as a State of Michigan vendor and accepting Electronic Funds Transfer (EFT) payments. Only pre-qualified vendors are eligible to submit bids. Interested vendors should contact Andrew Hale at 517-636-0092 or halea3@michigan.gov for pre-qualification information. All bids must be submitted online and must include complete costs, including freight, delivered F.O.B. destination prepaid to the State's dock located at 7461 Crowner Drive, Lansing, Michigan 48913. The document specifies that late bids will not be accepted and that no underruns are permitted, with any overruns to be borne by the vendor at no cost to the State.
The document outlines specific packaging, labeling, and delivery requirements for all shipments. Materials must be packaged on single-face hardwood pallets with three 2" x 4" runners, with deck boards of 3/4" minimum thickness and 1-1/2" maximum spacing. Pallets must be two-way entry with dimensions between 44"-48" in length, 36"-48" in width, and must not exceed 5'6" in height or 4,000 gross pounds. All cartons require labeling with commodity numbers, descriptions, purchase order numbers, and quantity information. Deliveries are accepted at the General Services Building dock Monday through Friday from 8:00 a.m. to 3:30 p.m., excluding standard holidays. Drivers must obtain entry passes at the front office with proper identification. For direct shipments to locations other than the Lansing dock, vendors must submit signed packing slips to Andrew Hale via fax at 517-636-7732 or email at halea3@michigan.gov with advance notification of shipment and expected arrival times. Invoices must be submitted via email to DTMB-PrintingServices@michigan.gov in addition to entry into the VSS system, and all electronic copies must be provided in source software format and PDF, with all revisions, fonts, and images included. All materials become the property of the State of Michigan upon delivery.
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Text version
State of Michigan Print & Mail Management Terms & Conditions
Pre-qualification
· Vendors must be pre-qualified with Print & Mail Management (PMM) in addition to being a registered vendor with the State of Michigan and accept EFT payments.
· Only bids submitted by pre-qualified vendors will be accepted.
· If you are NOT PRE-QUALIFIED we cannot accept your bid.
· Pre-qualification takes approximately one week once we receive your information.
· If you would like to become pre-qualified, contact:
Andrew Hale at 517-636-0092 or email at halea3@michigan.gov
Submitted bids All submitted bids MUST be submitted online and include all costs including freight to our dock at 7461 Crowner Dr. Lansing MI 48913. Bids must be F.O.B. Destination, prepaid. Late bids will not be accepted.
Overs/Unders Policy No under runs will be accepted, Over runs are at the vendors expense.
Labeling and Packaging All shipments that require pallets must meet the following specifications:
Materials are to be on single face hardwood pallets with three 2” x 4” runners lengthwise on the pallet.
Deck boards should be 3/4” minimum thickness with 1-1/2” maximum spacing.
Compression block construction is not acceptable.
Pallets are to be securely wrapped and must be protected during shipment and storage.
Loads are not to exceed the size of the pallet.
Pallet must be two way entry Length: 44” minimum, 48” maximum Width: 36” minimum, 48” maximum Height: 5’6”, including pallet Weight: 4,000 maximum gross lbs.
All cartons should be labeled as follows:
Commodity Number (if given).
Description or form number.
Purchase order number (if applicable).
Number per packages per carton, number of packages per carton Total number of pieces per carton Total cartons per skid Partial cartons should be placed on the top of the pallet and marked for easy identification.
All cartons should be uniform in size and quantity.
Delivery General Services Building dock hours are from 8:00 am to 3:30 pm, M-F. Note we are closed on standard holidays.
Drivers must obtain an entry pass to proceed to the dock. Please stop in at the front office to obtain a permit before going to the dock. Drivers will need Identification to obtain a pass.
Our physical address is General Service Building, 7461 Crowner Dr., Lansing MI 48913.
If using a GPS enter Dimondale as the city.
Direct Shipments (if instructed to ship direct) Jobs that are NOT shipped directly to 7461 Crowner Drive REQUIRE a signed packing slip to be faxed or emailed to:
Andrew Hale
PMM
Email- halea3@michigan.gov Fax- 517-636-7732 Notification of shipment and expected time of arrival is required.
Invoicing Invoices should be emailed to the following in addition to entering into the VSS system:
E-Mail directly to Printing Services at DTMB-PrintingServices@michigan.gov
Electronic Copy All material shall become the property of the State of Michigan and must be returned upon request. Electronic Copy should be in its source software and must include all revisions, fonts and images. Electronic copy should also be supplied in a PDF format.
Rev. 3/14/23
File details come from the government source that posted it. Updated .