Data Centers HVAC and UPS

The City of New Haven, Connecticut is seeking to procure specialized HVAC and Uninterruptible Power Supply (UPS) equipment for expanding two data center locations: One Union Avenue and Wintergreen Data Center. The procurement, identified as Invitation to Bid #2024-IFB-117, specifically requires Vertiv equipment including two 35kW Liebert CRV Air-Cooled Cooling Systems and one 40kVA/40kW Liebert EXM UPS System for each location, with strict instructions that no substitute items will be accepted. The bid was released on October 28, 2024, with a response deadline of November 14, 2024, at 3:00 pm, and the contract term is one year with potential renewals at the city's discretion. Bidders must submit a comprehensive response package that includes a City Forms Signature Sheet, Disclosure & Certification Affidavit, Current Workforce Certificate, and Statement of Qualifications. The equipment specifications are highly detailed, requiring specific technical capabilities such as digital scroll compressors, steam generating humidifiers, temperature sensors, variable speed fans, ethernet/SNMP monitoring, and battery systems providing 9-14 minutes of backup power. The city reserves the right to award separate items to different bidders and emphasizes that final award depends on fund availability.

The solicitation does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. The procurement appears to be an open competitive bid for vendors capable of meeting the precise technical specifications for Vertiv equipment. While no incumbent vendors are mentioned, the bid indicates comprehensive insurance requirements including general liability, workers' compensation, auto liability, and excess/umbrella liability coverage. The equipment is designed for integration into existing data center infrastructure, with requirements for factory testing, certified test reports, on-site startup services, and freight delivery to New Haven, CT. Though specific budget ranges are not disclosed in the documentation, the procurement involves supplying sophisticated HVAC and UPS systems for two data center locations, suggesting a significant capital investment. The city will implement a "No Purchase Order, No Payment" policy to control costs and ensure proper authorization of expenditures, indicating a structured approach to financial management for this technology infrastructure expansion project.