Daikin Applied Americas, Inc.

The City of Brooksville in Hernando County, Florida, is pursuing a sole source procurement with Daikin Applied Americas, Inc. for a comprehensive air conditioning replacement project at City Hall. The contract, valued at $125,000, involves replacing full AC units, specifically focusing on condensers for CU-2 and CU-3 systems located at 201 Howell Avenue. The project scope encompasses detailed technical procedures including lockout/tagout power protocols, refrigerant recovery, lifting equipment for condenser removal, installing new condensers, welding piping connections, performing nitrogen pressure tests, system evacuation, and charging with R-410A refrigerant. Daikin will provide HERO VRV service platforms for each system and includes a 10-year parts warranty. The procurement is being conducted under the City of Brooksville Procurement Manual and Florida Statute 287.057 (3)(c), with a notice period from July 8, 2025, through July 28, 2025. Prospective vendors must submit information regarding their ability to supply commodities or services by July 28, 2025, to the Procurement Administrator.

The procurement is explicitly a non-competitive, sole source contract with specific restrictions limiting participation to Daikin's authorized manufacturer's representatives. No disadvantaged enterprise set-asides are mentioned in the documentation. Daikin has emphasized that their VRV systems are proprietary and exclusively available through Daikin Comfort Technologies North America, effectively precluding third-party distributors or competing channels from participating. The contract explicitly excludes certain elements such as breaker provisions, remediation of code violations, and professional engineering services, with the owner responsible for providing appropriate electrical match-ups during unit startup. The total contract value is fixed at $125,000, with billing to occur in full upon project completion. Pricing is firm for 30 days from the quote date of 06/17/25, and interested parties can contact the Procurement Administrator at 352-540-3810 or procurement@cityofbrooksville.us for further information.