D1 Sewer Vac Truck Rental FY26

The Illinois Department of Transportation (IDOT) is conducting an Invitation for Bid (IFB) to lease three sewer vacuum trucks for District 1 operations under solicitation number 26-494DOT-FINAD-B-51893. This seven-month rental procurement seeks truck-mounted combination vacuum catch basin cleaners equipped with high-pressure jet rodders designed for cleaning storm sewers, catch basins, and drainage structures. Equipment specifications require a tandem axle truck chassis with 66,000 lbs. GVWR minimum, diesel engine with electronic controls, Allison automatic transmission, a minimum 1,500-gallon water tank, 60-80 GPM pump capacity at 2,500 psi, 500 feet of 1-inch diameter sewer hose, and a hydraulic debris storage body with minimum 15 cubic yard capacity. Bidders may propose new units or used units with three years or 3,000 hours or less of service, and the vendor must provide delivery, maintenance, service, and warranty repairs throughout the rental period, with equipment failures addressed within 48 hours and replacement units provided within 72 hours if repairs cannot be completed. The vendor is also required to provide factory or dealer personnel instruction to two District-assigned operators covering safety, operation, routine service, and daily maintenance. All bids must be submitted electronically through the BidBuy platform by the April 24, 2026 due date, with required submissions including a Vendor Disclosure or IPG Active Registered Vendor Disclosure, an Offer to the State of Illinois, and a Business Enterprise Program/Veterans Small Business Program Utilization Plan. The contract will be awarded to the responsive and responsible bidder submitting the lowest price per line item, with bids remaining firm for 180 days from opening, and no bid or performance bonds required.

The procurement is open to all responsive bidders, though vendors must demonstrate responsibility through financial capability and compliance with applicable laws. Vendors with active registrations in the Illinois Procurement Gateway (IPG) may submit an IPG Active Registered Vendor Disclosure in lieu of the standard Vendor Disclosure form, while unregistered vendors must complete the full Vendor Disclosure form. The state recognizes minority-owned, women-owned, disabled person-owned, disadvantaged, and veteran-owned businesses through its Business Enterprise Program and Veterans Small Business Program. Vendors with fifteen or more employees must obtain an Illinois Department of Human Rights (IDHR) Public Contracts Number prior to contract award. The contract will be governed by Illinois law and subject to the Illinois Procurement Code and Standard Procurement Rules, and any awarded contract of $1,000 or more will be subject to a $15 fee for the Minority Contractor Opportunity Initiative. The vendor must maintain General Commercial Liability insurance of $1,000,000 per occurrence and $2,000,000 annual aggregate, Auto Liability of $1,000,000 per occurrence, and Worker's Compensation Insurance as required by law, along with providing a one-year equipment warranty. No federal funding has been identified for this contract, and the specific award value or estimated total contract cost has not been disclosed in the available procurement documents.