D 11-2 Reflective Uniform rental

Pennsylvania's Department of Transportation (PennDOT) District 11-2, on behalf of Beaver County and Ringtown Borough, is soliciting bids for reflective uniform rental and laundry services for garage maintenance personnel at the Beaver County facility located at 155 Stewart Avenue, Rochester, PA. The procurement requires the contractor to provide brand new, unworn reflective uniforms including shirts, pants, and jackets for approximately 10 mechanics and 2 supervisors, with an estimated initial issue of 11 mechanic shirts (long and short sleeve), 11 mechanic/supervisor pants (cotton and denim options), 11 supervisor shirts (long and short sleeve), and 2 jackets per mechanic and supervisor. Services must include weekly laundry with one-calendar-week turnaround, garment tracking via RFID chip or barcode, sizing services, repair or replacement of damaged garments, and all delivery costs. Prospective bidders must submit written questions by May 5, 2026 at 1:00 PM EST to Lucy Binotto or Tom Fiore, with the public bid opening scheduled for May 8, 2026 at 11:30 AM EST via Microsoft Teams. The initial contract term is two years from the fully executed purchase order date with three optional one-year renewal periods at PennDOT's discretion, with potential escalation of up to 2 percent over the original bid price upon renewal exercise. Vendors must have been established for longer than one year and must submit all pricing electronically via the PA Supplier Portal, including flat rates for damage repair and size alteration services, with all bids to be evaluated on a lowest responsive and responsible bidder basis.

There are no identified set-asides or restrictions on organizational type for this single-award contract. Contractors must comply with Pennsylvania's Enhanced Minimum Wage Provisions, paying employees a minimum of $15.00 per hour (adjusted annually for cost-of-living increases), and must maintain comprehensive insurance coverage including Workers' Compensation and Public Liability and Property Damage Insurance with minimum limits of $250,000 per person and $1,000,000 per occurrence. All contractors must submit the Worker Protection and Investment Certification Form confirming compliance with thirteen specified state labor and workforce safety statutes, obtain Iran Free Procurement Certification, and establish written nondiscrimination and sexual harassment policies. Background checks are required for all contractor employees with access to Commonwealth facilities. PennDOT will add $1,000 annually to the purchase order for lost, damaged, or replacement garments caused by the department, though written permission from the County Equipment Manager must be obtained before billing to this contingency line; specific budget or award values are not disclosed in the procurement documents beyond this contingency amount. Payment will be made through Automated Clearing House (ACH) transfers within 30 days of receipt of proper invoices, and the Commonwealth reserves the right to award by line item if determined to be in its best interest.