D 11-2 Janitorial services for Beaver

The Commonwealth of Pennsylvania, through the Pennsylvania Department of Transportation (PennDOT) District 11-2, is procuring janitorial services and supplies for its facility located at 155 Stewart Avenue in Rochester, Beaver County, Pennsylvania. The procurement encompasses comprehensive daily cleaning of office areas, restrooms, and garage facilities totaling approximately 3,420 square feet of general routine cleaning, along with specialized services including carpet care (1,300 square feet requiring hot water extraction and shampooing), hard surface floor care across concrete (620 square feet), tile/vinyl (300 square feet), and ceramic tile (1,200 square feet) surfaces, and window and glass cleaning for 100 windows. The scope includes semi-annual deep cleaning services such as carpet shampooing, floor stripping and waxing, and window washing, with the contractor responsible for providing all janitorial supplies including paper products and cleaning materials. The contract term will run from July 1, 2026, to June 30, 2027, with 12 monthly billing cycles and four additional one-year renewal options available at the Department's discretion, each potentially allowing up to a 3 percent price increase. Electronic bids must be submitted through the Commonwealth's SRM eMarketplace system by May 7, 2026, at 11:30 AM EST for virtual public bid opening via Microsoft Teams, with all written questions due by May 5, 2026, at 2:00 PM EST to the Issuing Officer, Lucy Binotto (lbinotto@pa.gov, 724-429-4878). Site visits are permitted upon request but not required, and the successful contractor must mobilize within 10 days of receiving the notice to work and attend a project kick-off meeting within 5 to 10 business days after purchase order execution. The contractor must comply with Enhanced Minimum Wage Provisions requiring payment of no less than $15.00 per hour (adjusted annually for cost-of-living), maintain Workers' Compensation Insurance and Public Liability and Property Damage Insurance with minimum coverage of $250,000 per person and $1,000,000 per occurrence, and comply with all applicable Pennsylvania labor and workforce safety laws. Work is scheduled Monday through Friday between 3:00 PM and 5:00 PM, excluding weekends and 10 state holidays, with potential weekend authorization by the PennDOT Project Manager as needed.

This procurement is restricted exclusively to certified Small Businesses under Executive Order 2011-09, with bidders required to submit Small Business Certification from the Department of General Services at the time of bid opening. No incumbent vendor information or existing contractor details are provided in the procurement documents. The contract will be established as a fixed-price contract with escalation provisions, and the Commonwealth reserves the right to award by line item or on a total bid basis, whichever serves its best interests. Pricing must be firm and quoted by the bidder in response to the Invitation for Bids and shall be adjusted annually by no more than a specified percentage with required advance notice. The contractor must complete and submit multiple compliance certifications including the Contractor Information Form, Domestic Workforce Utilization Certification Form, Worker Protection and Investment Certification Form (BOP-2201), and adherence to Enhanced Minimum Wage Provisions and anti-sweatshop requirements. Monthly invoices must be accompanied by a completed Confirmation of Service Form (OS-501) for payment processing, with payment to be made by Automated Clearing House (ACH) within thirty days of receipt of a proper invoice. The Department has allocated an additional $1,000 contingency per rolling year for unforeseen issues requiring written authorization from the County Equipment Manager before billing, though no overall contract budget or award value range is specified in the procurement documents.