Customized Work Apparel Vendor Services

The Village of Mamaroneck, located in Westchester County, New York, is soliciting proposals for a comprehensive customized work apparel vendor contract to outfit multiple municipal departments including Public Works, Parks and Recreation, Building & Code Enforcement, and Village Hall staff. The procurement seeks a vendor capable of supplying high-visibility safety vests, work pants and shirts, cold-weather gear, polo shirts, branded outerwear, and rain gear, with required customization services such as embroidery and screen printing. Evaluation criteria will assess vendor qualifications across five key areas: experience and qualifications (25%), cost-effectiveness (25%), quality and safety (20%), responsiveness to the RFP (15%), and references/past performance (15%). The RFP requires respondents to submit a detailed proposal encompassing company background, product offerings, pricing structures, order and delivery processes, and optional services. Critical dates include a proposal question deadline of July 14, 2025, and a final proposal submission deadline of July 21, 2025, with an anticipated initial contract term of one year and potential renewal options for two additional one-year periods.

The solicitation does not explicitly specify set-aside designations for disadvantaged business enterprises or small businesses. The anticipated annual expenditure for this contract ranges from $50,000 to $70,000, with the Village Board of Trustees making the final vendor selection based on the evaluation committee's recommendation. No incumbent vendor information is provided in the documentation, and there are no explicit references to required technology integrations or existing infrastructure constraints. Proposals must include supplementary attachments such as a sample apparel list, Village logo specifications, and a non-collusion affidavit. The ultimate goal is to secure a reliable vendor capable of consistently meeting the diverse work apparel needs of the Village's municipal departments, with an emphasis on quality, timely service, and comprehensive customization capabilities.