RFP - Customized Work Apparel.pdf

VILLAGE OF MAMARONECK, NEW YORK

Request for Proposals Customized Work Apparel Vendor Services

Application Deadline:

July 21, 2025

For additional information:

Kathleen Gill 123 Mamaroneck Avenue Mamaroneck, NY 10583

(914) 777-7703

Village of Mamaroneck, New York

Request for Proposals (RFP) Customized Work Apparel Vendor Services

Introduction The Village of Mamaroneck (the “Village”) is soliciting proposals from qualified vendors to provide customized work apparel for various municipal departments, including but not limited to Department of Public Works, Parks and Recreation, Building & Code Enforcement, and Village Hall staff.

The Village anticipates an annual expenditure of approximately $50,000 to $70,000 under this contract, which may include routine apparel orders, seasonal updates, and customized items. The selected vendor will be expected to provide a consistent, timely, and quality service.

Scope of Services The selected vendor will be responsible for:

Supplying work apparel including but not limited to:

High-visibility safety vests and jackets Work pants and shirts Cold-weather gear (e.g., insulated jackets, gloves, hats) Polo shirts and button-downs for administrative staff Branded outerwear and rain gear Customization services:

Embroidery and screen printing of Village logos and employee names Department-specific identification Size and fit customization as needed Inventory management:

Ability to track past purchases by employees/department Responsive order fulfillment with accurate sizing Clear return/exchange policies

Proposal Requirements Respondents must include the following in their submission:

Company Background Product Offering Pricing Structure Discounts, where applicable Order & Delivery Process Optional Services (if available)

Attachments Attachment A: Sample Apparel List (optional) Attachment B: Sample Village Logo Specifications (if applicable) Attachment C: Non-Collusion Affidavit

Evaluation Criteria Proposals will be evaluated based on:

Experience and qualifications (25%) Cost-effectiveness (25%) Quality and safety of proposed pest control methods (20%) Responsiveness to RFP (15%) References and past performance (15%)

Contract Term The initial contract term will be for one (1) year with an option to renew for up to two (2) additional one-year terms at the discretion of the Village.

Award Based upon the results of the evaluation of the proposals and interview process (if applicable), a recommendation will be developed and submitted for approval by the Village’s Board of Trustees.

Submission Instructions Proposals must be received by:

Village of Mamaroneck Attn: Village Manager’s Office/Courtney Wong 123 Mamaroneck Avenue Mamaroneck, NY 10543 Or via email: cwong@vomny.org

Questions All questions must be submitted in writing by July 14, 2025 to:

Courtney Wong Email: cwong@vomny.org Phone: 914-825-8125

Article 4. Term:

The general term of this contract is not to exceed roughly two years.

This Agreement, together with the other Documents enumerated in this Article 3, which said other Documents are as fully a part of the Contract as if hereto attached or herein repeated, forms the Contract between the Contractor and the Village. In the event that any provision in any component part of this Contract conflicts with any provision of any other component the part first enumerated in this Article 3 shall govern, except as otherwise specifically stated.

IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed in two

(2) original copies on the day and year first above written.

(Contractor’s Signature)

Print Name:

Title:

(Notarize on next page)

(Manager’s Signature)

Kathleen Gill, Village Manager

(Notarize on next page)

STATE OF NEW YORK }

COUNTY OF WESTCHESTER }

VILLAGE OF MAMARONECK }

2025, before me personally came _______________________________ to me known, who, being by me duly sworn, did depose and say that he resides at

____________________________________________________, that he is

(Title) ___________________________________________________________ acting on behalf of the corporation described herein and executed the foregoing instrument: that he knows the seal of said Corporation; that the seal affixed to said instrument is such corporate seal; that it was affixed by order of the Board of Directors of the said corporation; and that he signed his name thereto by like order.

Notary Public:

Date: , 2025

STATE OF NEW YORK }

COUNTY OF WESTCHESTER }

VILLAGE OF MAMARONECK }

, 2025, before me personally came _________________ to me known, who, being by me duly sworn, did depose and say that he is the Manager of the Village of Mamaroneck, New York, the municipal corporation described herein, and which executed the foregoing instrument: that he knows the seal of said Village; that the seal affixed to said instrument is such corporate seal; that it was affixed by order of the Board of Trustees of the said Village (resolution attached); and that he signed his name thereto by like order.

Notary Public:

Date: , 2025