Custom Outfitting for Utility Vehicle

The County of Orange Sheriff-Coroner Department is seeking competitive bids for a Custom Outfitting for Utility Vehicle procurement, focusing on comprehensive vehicle modifications and specialized equipment installation. The solicitation, numbered 060-2933102, requires vendors to provide and install 29 specific equipment components including a Maxx Fan, 12V air conditioner, solar panels, interior and exterior lighting, advanced electrical systems, and various storage solutions. Potential bidders must submit fully electronic proposals through the County's online bidding system by November 6, 2025, at 4:00 pm, with bid validity extending 365 days after the closing date. All questions or requests for interpretation must be submitted by October 30, 2025, before 4:00 pm, with strict instructions not to contact other County personnel for clarifications. The ideal contractor would be located within a 30-mile radius of Santa Ana, California, though this is not a mandatory requirement. Evaluation will focus on responsiveness, responsibility, and the ability to meet detailed specifications for a utility vehicle customization project.

The solicitation includes provisions for local small business (OCLSB) and disabled veteran business enterprise (DVBE) preferences, potentially offering a 5% deduction in the original bid price for qualified businesses. Bidders must provide comprehensive documentation including company profiles, references, certifications, and compliance information, with the County reserving the right to award the contract to the lowest responsive and responsible bidder. While the total contract amount is to be determined (TBD), the procurement includes specific requirements for brand new parts and equipment that meet or exceed original equipment manufacturer specifications. Payment will be processed in arrears, with net thirty (30) day terms after receipt of an acceptable invoice. The project appears to be federally grant-funded and requires detailed warranty provisions, with the specific warranty duration yet to be finalized. Contractors must be prepared to provide documented proof for any potential future price adjustments, with a minimum 30-day advance written notice required. The County may consider multiple awards to best serve its operational needs for this utility vehicle outfitting project.