IFB931Y19708143_May_12_25_solicitation_doc.pdf
PDF 20 KB Posted
- Attached to
- Custom File Folders
- Solicitation number
- IFB931Y19708143
- Issued by
- Clark County, Missouri
About this file
The document is an Invitation for Bid (IFB) released by the Missouri Department of Corrections (DOC) for the procurement of custom file folders, with solicitation number IFB931Y19708143. The DOC seeks to acquire 4,000 custom three-part manila file folders with specific dimensional and structural requirements, including 1/3 cut reinforced tops, standard metal two-hole prongs, and a set of three indexed dividers with specific tab labels. The solicitation was issued on November 6, 2018, with bid submissions due by December 11, 2018, at 2:00 PM CST. Vendors can submit bids electronically through the MissouriBUYS system or via sealed hard copy to the DOC Purchasing Section in Jefferson City. The initial contract includes options for two one-year renewals, allowing potential price adjustments.
The bid allows participation from all vendors and does not specify set-asides or restrictions. Delivery terms are Free On Board Destination, with payment terms set at Net 45 days. Vendors must specify maximum allowable percentage increases for potential renewal periods, calculated against the original contract price, with cumulative calculations explicitly prohibited. The contract will be awarded to the lowest responsive and responsible bidder, with vendors required to complete and submit Exhibits A and E along with the IFB cover page. No specific budget range or total contract value is outlined beyond the initial order of 4,000 file folders. The solicitation provides detailed specifications for the file folders, including precise measurements, material requirements, and divider characteristics, emphasizing the DOC's specific operational needs.
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Text version
Solicitation Number: IFB931Y19708143
Custom File Folders
Invitation for Bid (IFB)
DOC - Dept of Corrections
November 06, 2018 - December 11, 2018
Page:2
General Header Information
IFB931Y19708143
No. IFB931Y19708143 Title: Custom File Folders Start Date: November 06, 2018 at 10:00:00 AM CST End Date: December 11, 2018 at 2:00:00 PM CST Vendor Q&A Start Date:
Vendor Q&A End Date:
Estimated Total Value:
Who can respond to this bid? : All Vendors Description: The attached document constitutes a request for competitive bids from prospective vendors for the Missouri Department of Corrections to establish a contract for the purchase and delivery of custom file folders on an as needed basis in accordance with the requirements and provisions stated therein.
Delivery Terms: Free On Board Destination Delivery Notes: See solicitation document.
Payment Terms: Net 45 Days Payment Notes: See solicitation document.
Contact Information: DOC - Dept of Corrections
Diana Fredrick 2729 Plaza Drive Jefferson City MO, 65109 United States Tel: 573-526-0591 Diana.fredrick@doc.mo.gov
Contact Details: If you have any questions, please contact:
Diana Fredrick 2729 Plaza Drive Jefferson City MO, 65109 United States Tel: 573-526-0591 Diana.fredrick@doc.mo.gov
Selected Categories:
Page:3
Header Custom Fields:
IFB931Y19708143
NOTICE
Vendor Responsibility
The vendor is solely responsible for ensuring timely submission of their solicitation response, whether submitting an online response or a hard copy response. Failure to allow adequate time prior to the solicitation end date to complete and submit a response to a solicitation, particularly in the event technical support assistance is required, places the vendor and their response at risk of not being accepted on time.
The State of Missouri's Privacy Policy can be accessed here.
VENDOR'S INSTRUCTIONS
Submission of Bids Vendors should be aware there are exhibits attached to the documentation of the attached IFB.
Vendors should fill out and sign EXHIBITS A and E and any others that apply. Vendors should fill out and sign the IFB cover page and any Addendum cover pages that may be forthcoming.
Vendors should attach the exhibits and cover page(s) to their bid.
Hard Copy Bid Submission Hard-copy bids must be SEALED and be delivered to the Missouri Department of Corrections, Purchasing Section, 2729 Plaza Drive, Jefferson City, MO 65109, or P.O. Box 236, Jefferson City, Missouri 65102. The vendor should clearly identify the IFB number on the lower right or left-handed corner of the container in which the bid is submitted to the Department. This number is essential for identification purposes.
http://www.mo.gov/privacy-policy/
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Solicitation Requirements:
This bid has no questions defined.
IFB931Y19708143
REQUIREMENTS
ACCESS OFFICIAL SOLICITATION DOCUMENT
To access the official solicitation document, which includes all applicable requirements, detailed specifications, and terms and conditions, the vendor must click on the Overview tab to view the solicitation. Under the Overview tab, the vendor must either: 1) print the solicitation document in order to submit a hard copy to the Missouri Department of Corrections (see Vendor's Instructions) or 2) review and accept the solicitation documents under the Overview tab, print the solicitation document in order to complete the cover page and exhibits to scan and attach to the vendor's electronic response and submit the electronic response to the solicitation through the
MissouriBUYS system.
Page:5
Documents:
IFB931Y19708143-Custom File Folders.pdf
IFB931Y19708143-Custom File Folders ADDENDUM 1.pdf
Page:6
Item Specifications
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
1 Custom File Folder each 4,000.00
Item Specification for Custom File Folder
Description: REVISED BY ADDENDUM 1 Folder: • Three (3) part, 11 pt. Manilla • 1/3 cut • Reinforced top • Outside left: 9”W x 11-3/4” H • Outside Right: 9-1/2” W x 11-3/4”H • Inside Separator: Prior to gluing – 9-1/2”W x 11-3/4”H. After attachment: 8-1/2” W x 11-1/2” H • Standard metal two-hole prongs shall be fastened to the inside top of the outside left and the inside top of the outside right and both sides of the inside separator. Dividers: • Set of 3 indexes • 11 pt. Manilla • 2 holes punched 2-3/4” centered • 1/3 cut tabs – assorted positions • Tabs printed on both sides in black ink
Tab 1: Record Notice Tab 2: Active Detainers Tab 3: Inactive Detainers • Dividers inserted in folders, not installed • No over/under Vendor Catalog/Item #
Specification Number: 1
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
2 1st Renewal Period
Percentage Increase percent 1.00
Item Specification for 1st Renewal Period Percentage Increase
Description: RENEWAL OPTIONS: The vendor must indicate below the maximum allowable percentage of price increase applicable to each renewal option period. If a percentage is not quoted
(i.e. left blank), the Department shall have the right to execute the renewal options at the same price(s) quoted for the original contract period. Statements such as “percentage of the then-current price” or “consumer price index” are NOT ACCEPTABLE. All increases shall be calculated against the ORIGINAL contract price, NOT against the previous year’s price. A CUMULATIVE
CALCULATION SHALL NOT BE UTILIZED.
Specification Number: 2
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
3 2nd Renewal Period
Percentage Increase percent 1.00
Item Specification for 2nd Renewal Period Percentage Increase
Description: RENEWAL OPTIONS: The vendor must indicate below the maximum allowable percentage of price increase applicable to each renewal option period. If a percentage is not quoted
(i.e. left blank), the Department shall have the right to execute the renewal options at the same price(s) quoted for the original contract period. Statements such as “percentage of the then-current price” or “consumer price index” are NOT ACCEPTABLE. All increases shall be calculated against the ORIGINAL contract price, NOT against the previous year’s price. A CUMULATIVE
CALCULATION SHALL NOT BE UTILIZED.
Specification Number: 3
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
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