Custodial Supplies-District Wide Contract (AC)

Savannah-Chatham County Public School System canceled Bid 23-49 for a district-wide custodial supplies annual contract on June 22, 2023, with no award made; the district intends to issue a new solicitation. The original solicitation closed May 4, 2023 at 2:00 p.m. and received 15 bids from 14 vendors.

The scope covered 74 line items of cleaning chemicals, disinfectants, floor care products, paper products, janitorial equipment, mops, brooms, brushes, trash liners, and protective gear to be supplied on an as-needed, time-and-materials basis across all district facilities. Estimated annual usage ranged from 6 units for carpet rolls to 4,500 cases for paper towels. The contract structure allowed individual line-item award flexibility, enabling the district to optimize costs across multiple vendors or consolidate to a single supplier.

The sample contract established a one-year term with district option to extend for two additional one-year periods by mutual written agreement. Pricing was firm for the initial year; escalation or de-escalation requests were entertained 30 days prior to renewal based on the Producer Price Index (56-1720 for Custodial Supplies). Contractor personnel were required to maintain professional appearance, wear industry-standard uniforms with visible identification, and adhere to strict codes of conduct. The contractor was required to maintain Commercial General Liability ($1 million per occurrence/$2 million aggregate), Commercial Automobile Liability ($1 million combined single limit), statutory Workers' Compensation, and Umbrella Insurance ($1 million per claim/$1 million aggregate), with Savannah-Chatham County PS System listed as additional named insured.

Addendum 1, posted April 26, 2023, clarified specifications and approved substitutions for traditional soaps, sanitizers, paper towels, and toilet paper while restricting Buckeye brand items to no substitutions. Several responding bidders held Minority-Owned Business Enterprise or Local Minority-Owned Business Enterprise certification. The district may be contacted at purchasing@sccpss.com or (912) 395-5572 for details on the upcoming replacement solicitation.