Addendum 1
229 KB Posted
- Attached to
- Custodial Supplies-District Wide Contract (AC)
- Solicitation number
- Bid23-49
- Issued by
- Chatham County, Georgia
About this file
This Addendum 1 document clarifies specifications and answers vendor questions for Bid 23-49, a custodial supplies annual contract issued by the Savannah-Chatham County Public School System (SCCPSS) in Georgia. The addendum, posted on April 26, 2023, addresses questions regarding product quantities, delivery logistics, and substitution approvals for an "as needed" supply contract covering district-wide facilities. Key clarifications include that foaming hand soap dispensers are already installed at all facilities with replacement available at no additional cost; dilution systems require a minimum of 4 per school with an estimated total of 240-260 dispensers needed across all sites; and delivery will be made to individual schools rather than a central warehouse. The original solicitation was posted on April 6, 2023, with a closing date and time of May 4, 2023, at 2:00 PM. The contract award will be determined according to paragraph 11.0 of Attachment A of the solicitation document regarding basis of contract award.
The addendum approves substitutions for traditional soaps and sanitizers (Cintas-approved), traditional auto hardwound paper towels, and jumbo roll toilet paper, while maintaining that Buckeye brand items are brand-specific with no substitutions allowed. Current pricing information is provided for trash liners, with line item 31 at $21.90 and line item 32 at $16.45, reflecting price increases since the previous Bid 20-04. Quarterly ordering history indicates 300 cases per size for trash liners. Certificate of insurance should be issued to Savannah-Chatham County PS System, 208 Bull Street, Savannah, GA 31401. Vendors must acknowledge receipt of this addendum on the Certification Form (Form 2) to avoid non-responsiveness status, and all other terms and conditions from the original solicitation remain unchanged.
Text of this file
Savannah-Chatham County Public School System 208 Bull Street / Savannah, Georgia 31401 / (912) 395-5572
Email Address: purchasing@sccpss.com
Number: Bid 23-49 Custodial Supplies-District Wide (Annual Contract) Solicitation Posting Date: 4/6/2023 Addendum # 1 Addenda Posting Date: 4/26/2023 Solicitation Closing Date and Time: May 4, 2023, at 2:00 PM
The information contained in this document shall become an official part of the original document and shall be acknowledged as noted on the Certification Form (Form 2) of the solicitation document in the space provided. Failure to acknowledge receipt of an addendum may result in a status of non-responsiveness. Firms are encouraged to review the contents of this document and to respond accordingly.
Addendum No. 1 is being issued to answer questions and approve/disapprove substitutions for Bid 23-49 Custodial Supplies-District Wide (Annual Contract).
Questions Answers
1. On line item #12 for foamiing hand soap – how many dispensers are required?
Currently all facilities have soap dispensers installed. However, if they break or new facilities are added installation is required at no additional cost to the district. Quantities may vary.
2. Can you provide a tabulation from the last bid
Yes.
Bid 20-04 Bid Tabulation.pdf
3. How many diliution systems are required for line items 53 – 60?
Minimum of 4 per school and or custodial closet. Estimated total of 240- 260 dispensers needed for all sites.
4. Can you confirm if delivery will be to a central warehouse or to individual schools.
Individual Schools
5. Please advise on the above referenced bid, if vendors must bid on every single line item in the bid to be considered for award. Or we can bid how many items we want.
Please refer to the solicitation document under attachment A paragraph 11.0 Basis of contract award.
6. Will you please provide me with a recap of the previous award for this bid.
Please refer to question 2
7. Will this bid be awarded “All or None”? I see this on Pg 42 at the top, but see in other places in specs where it could be awarded by line item.
Please refer to the solicitation document under attachment A paragraph 11.0 Basis of contract award.
Savannah-Chatham County Public School System 208 Bull Street / Savannah, Georgia 31401 / (912) 395-5572
Email Address: purchasing@sccpss.com
8. Item#15 specifies Buckeye Symmetry, this is a Private Label item for Buckeye. Other vendors (like myself) would not be able to quote this item. How many dispensers are in place for this item, should we have to replace them?
Buckeye is brand specific with no substitutions. See question 3 for estimated Quantity.
9. Are we able to state a minimum order per delivery? Would be a $$ amount per stop.
Yes
10. Is Bid 20-04 Custodial Supplies (Annual Contract) the last bid before the current 23-49 Custodial Supplies District Wide Annual Contract Bid? If so, has there been any price increases since that award? Can you provide the current prices for items 31 & 32 (the Trash Liners)?
Yes, Bid 20-04 was the last bid.
Yes, there have some price increase since last solicitation.
Line 31 $21.90 and Line 32 $16.45
11. Based on previous ordering history and purchase orders, about how often are the Trash Liners ordered (Monthly, quarterly or other) and what is an approximate case order?
Quarterly we order 300 cases of each size.
12. - Is the name and address used for the certificate of Insurance the following one?
Savannah-Chatham County PS System (SCCPSS) 208 Bull Street Savannah, GA 31401
Yes, this is correct.
Traditional Soaps & Sanitizers 800 ml - Cintas Approved Substitution Traditional Auto Hardwound 800’ Roll- Cintas Approved Substitution Traditional Jumbo Roll Toilet Paper 1000’ Roll Approved Substitution
***ALL OTHER TERMS AND CONDITIONS REMAIN UNCHANGED***
End of Addendum # 1 to Bid 23-49
Custodial Supplies-District Wide (Annual Contract)
SCCPSS Purchasing Department https://spwww.sccpss.com/fin/purchasing/Attachments/Forms/AllItems.aspx?RootFolder=%2Ffin%2Fpurchasing%2FAttachments%2FBid%2020%2D04%20Custodial%20Supplies%20%28Annual%20Contract%29&View=%7BD4B0286D%2DAFDB%2D46B7%2DACBC%2D3DC117336997%7D https://spwww.sccpss.com/fin/purchasing/Attachments/Forms/AllItems.aspx?RootFolder=%2Ffin%2Fpurchasing%2FAttachments%2FBid%2020%2D04%20Custodial%20Supplies%20%28Annual%20Contract%29&View=%7BD4B0286D%2DAFDB%2D46B7%2DACBC%2D3DC117336997%7D
| 12. - Is the name and address used for the certificate of Insurance the following one? |
| Savannah-Chatham County PS System (SCCPSS) |
| 208 Bull Street Savannah, GA 31401 |
Other files
| File | Type | Posted |
|---|---|---|
| C23-49 Bid Tab Unaudited | — | |
| Bid 23-49 Sample Contract | — | |
| Bid 23-48 Solicitation | — | |
| Bid 23-49 Notification Letter | — | |
| Addendum 2 | — |
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