Custodial RFP

The Screven County School System in Georgia is issuing a Request for Proposal for comprehensive custodial services across seven district facilities including Screven County Elementary School, Middle School, High School, Board of Education offices, the M&O Building, Bus Garage, and Coastal Plains High School Building. The procurement seeks qualified vendors to provide custodial services on a per-square-foot pricing model with separate 190-day and 230-day schedules, with the District providing consumable supplies (toilet paper, paper towels, trash bags, hand soap, hand sanitizer, and dispensers) while the proposer supplies all other equipment, chemicals, and tools. Qualified proposers must demonstrate a minimum of five years of experience in custodial services, maintain comprehensive insurance coverage including $1,000,000 in general liability and $10,000,000 in umbrella coverage, comply with E-Verify requirements for all employees, provide a dedicated Project Manager within 45 miles of the District, and assign a Building Supervisor at each facility location. The contract period runs from June 1, 2026, through May 31, 2027, with options for up to four additional one-year renewals. Critical deadlines include a mandatory pre-bid walkthrough and facility tour on March 10, 2026, at 9:00 a.m. (tours beginning at 9:30 a.m.), an inquiry submission deadline of March 23, 2026, and sealed proposal submissions due by March 27, 2026, at 2:00 p.m. at the Screven County Board of Education, 611 Pine Street, Sylvania, Georgia 30467. Only proposers attending the mandatory pre-bid meeting are eligible to submit proposals, and the District reserves the right to reject any or all proposals, conduct interviews, and negotiate with selected proposers before making an award determination.

The RFP documentation does not specify set-aside designations for disadvantaged enterprises, women-owned businesses, minority-owned businesses, or other protected classifications, nor does it identify any incumbent vendors or current contractors. No existing infrastructure or technology integration requirements are mentioned in the procurement materials. The RFP does not provide a stated award value or budget range; pricing will be calculated on a monthly fixed-price basis based on the per-square-foot rates submitted by proposers for the respective 190-day and 230-day schedules across the multiple facilities. Payment will be rendered monthly with potential cost adjustments negotiated during renewal periods. Interested vendors should carefully review the complete RFP document to understand all technical specifications, facility square footage details, and pricing submission requirements before preparing their proposals.