Custodial, Public Defender's Office, Caribou, Work Centers

The State of Maine Department of Administrative and Financial Services, Office of State Procurement Services is seeking custodial services for the Public Defender's Office located in Caribou, Maine. The procurement involves comprehensive cleaning services for approximately 2,300 square feet of office space, to be performed twice weekly on Wednesdays after 5:00 PM and Saturdays. The contract requires the successful vendor to provide all cleaning supplies, equipment, and labor, including commercial-grade vacuum cleaners with HEPA filters. Deliverables include routine daily, weekly, and monthly cleaning tasks, with periodic services performed twice annually. Evaluation criteria will be based on the total five-year pricing submitted in the Excel worksheet, with bidders required to provide detailed pricing for standard and supplemental services. A mandatory pre-bid tour is scheduled for December 18, 2024, at 9:00 AM, with final quotations due by December 26, 2024, at 4:00 PM local time. The initial contract period will run from January 15, 2025, to January 31, 2026, with four optional one-year extension periods available through January 31, 2030.

This contract opportunity is exclusively set aside for certified "Work Centers" as defined in 5 MRSA 1826-B.2, with participation limited to Work Centers on the approved list at bid closing. Potential bidders must meet specific qualifications, including maintaining comprehensive insurance coverage, including Workers' Compensation and Commercial General Liability ($300,000 per occurrence). The state will provide up to four background checks during the initial contract period and one per extension period at no cost, with additional checks priced at $50 each. Contractors are restricted to subcontracting no more than 15% of the work, and all subcontractors must meet the same insurance requirements as the prime provider. While no incumbent contractor is mentioned, the procurement includes specific requirements for cleaning supplies, equipment, and service standards. The state will provide a janitorial closet space but does not allow bulk storage of supplies. Though a specific budget range is not explicitly stated, the contract includes provisions for both routine monthly services and additional per-occurrence services, with pricing to be submitted on the provided Excel worksheet.