Custodial - PS Ellsworth, Troop J Barracks, Work Center Only

The State of Maine Department of Administrative and Financial Services, Division of Purchases, is requesting quotations for custodial services at the Department of Public Safety, Troop J Barracks in Ellsworth, Maine, with quotations due May 2, 2016 at 2:00 p.m. EST and a mandatory facility walk-through on April 26, 2016 at 9:00 a.m. This RFQ is restricted to certified Work Centers as defined in 5 MRSA 1826-B.2, a set-aside that filters eligible bidders.

The scope covers approximately 2,300 square feet and includes daily restroom cleaning and sanitization, trash removal, carpet vacuuming and shampooing, floor maintenance (sweeping, mopping, scrubbing, waxing, buffing), window and glass cleaning, and monthly, quarterly, semi-annual, and annual tasks as specified. The contractor must supply all materials and equipment, including commercial/industrial vacuum cleaners with HEPA filters and carpet cleaning equipment; all supplies must meet OSHA approval standards and be non-hazardous. Subcontractors may perform no more than 15% of contract work and must be pre-approved and listed in the bid submission.

The incumbent contractor, Central Maine Cleaning, performed the previous contract at a monthly rate of $374.00. Bidders must submit monthly, annual, and three-year pricing along with hourly rates for supplemental services. Documentation of Full-Time Equivalents dedicated to the facility and confirmation that employees will remain on-site until all scheduled tasks are completed to specification standards are required. Background checks are mandatory for all personnel; the contractor must maintain Commercial General Liability insurance of $300,000 per occurrence (including contractual liability) and Workers' Compensation and Automobile Liability coverage as required by law, naming the Department of Public Safety as additionally insured.

The initial contract term runs July 1, 2016 through June 30, 2017, with two optional one-year renewal periods extending through June 30, 2019. The State will award based on best value considerations, with preference given to certified Work Centers offering fair and reasonable pricing.