Custodial Equipment Parts, B25083

The Cobb County School District (CCSD) is seeking bids for Invitation for Bid (IFB B25083) to supply and deliver custodial equipment parts to its Maintenance Department. The procurement covers replacement parts for various cleaning equipment manufacturers including Tennant, Castex, Host, Square Scrub, Henry, Kaivac, Advance, Clarke/Alto, ProTeam, and Hercules. The bid encompasses 22 distinct groups of replacement components such as motors, belts, squeegees, hoses, filters, switches, and other precision parts, with estimated annual expenditures of approximately $200,000. Vendors must submit their bids electronically through the CCSD Bonfire Interactive Portal by February 6, 2025, at 3:00 PM ET, with questions due by January 29, 2025. The contract will have an initial one-year term with potential renewals, and pricing must remain firm for one year from the award date, with possible adjustments based on the Producer Price Index for commercial and industrial vacuum cleaners and related equipment.

The procurement allows for potential cooperative purchasing extensions to other Cobb County governmental entities, including Cobb County Government, multiple city governments, the Devereux Foundation School, and Cobb County Charter Schools. While the solicitation does not mandate specific set-asides, it includes provisions for minority-owned, disability-owned, veteran-owned, small business, and woman-owned business classifications. Vendors must provide comprehensive insurance coverage, including $1 million commercial general liability, $1 million auto liability, $2 million umbrella coverage, workers' compensation, and $100,000 employer's liability. Deliveries are required within 20 working days to the CCSD Maintenance Department, and the award may be made to multiple vendors with purchases conducted on an as-needed basis and no guaranteed quantities. The evaluation and award are expected to occur in February or March 2025, with potential for vendors to propose alternate parts subject to CCSD approval.