Custodial, DOT Houlton, Work Centers Only.

The State of Maine Department of Administrative and Financial Services Division of Procurement Services is requesting quotations for custodial services at the Department of Transportation Houlton facility (1,768 square feet, 28 Darcie Drive, Houlton, Maine) under RFQ 17A 191213-182, with quotations due December 23, 2019 at 4:00 p.m. EST. This solicitation is restricted exclusively to certified Work Centers as defined in 5 MRSA 1826-B.2; only vendors appearing on the approved Work Center list at bid closure are eligible to submit.

Services include routine daily cleaning, periodic maintenance, and specialized floor care performed one day per week (Tuesday or Thursday, subject to negotiation). The scope encompasses sweeping, mopping, dusting, restroom cleaning, carpet shampooing, floor waxing and finishing, glass cleaning, and waste removal at frequencies specified in Rider A. The State provides paper towels, toilet paper, plastic liners, hand soap, and lightbulbs; the contractor supplies all other materials and commercial-grade equipment.

Pricing is submitted monthly for routine custodial tasks and as-needed services, with additional per-occurrence charges for semi-annual window washing. The incumbent contractor, Peace of Mind Opportunity Services, LLC, performed services under the previous contract with an annual calculated amount of $5,988.00. The contract term runs February 1, 2020 through January 31, 2021, with two optional one-year renewal periods extending through January 31, 2023.

The contractor must maintain comprehensive insurance coverage of at least $300,000 per occurrence for Commercial General Liability, Workers' Compensation, and Automobile Liability. Personnel are subject to background checks at State expense (four checks during the initial period, one additional per optional extension, at $50.00 per check deducted from invoices). Payment terms are net 30 days from receipt of error-free invoices with complete supporting documentation.

A pre-bid facility walkthrough is scheduled for Thursday, December 19, 2019 at 10:00 a.m.; no additional tours are provided thereafter. Award will be made to the certified Work Center offering the lowest compliant bid.