Custodial, DOT Ferry Crew Quarters, Swan's Island

The State of Maine Department of Transportation is seeking a custodial services contractor for the DOT Ferry Crew Quarters located on Swan's Island through a Request for Quotations (RFQ) 17A 250219-179. The procurement requires a vendor to perform weekly cleaning services on crew changeover days, including comprehensive tasks such as cleaning restrooms, floors, kitchen facilities, and providing laundry services with periodic deep cleaning. Bidders must supply their own commercial-grade vacuum equipment with HEPA filtration, while the state will provide cleaning supplies, washing machines, dumpsters, and storage areas. Contractors are responsible for their own ferry transportation costs and must submit pricing using a specific Excel worksheet format. The evaluation will be conducted on a best value basis, considering both price and conformance to specifications. The initial contract term spans from March 1, 2025, through February 28, 2026, with potential for four additional one-year renewal periods through February 28, 2030. Proposals are due by February 26, 2025, at 4:00 p.m. local time through the state's AdvantageME/Vendor Self Service (VSS) e-procurement system.

The contract does not specify specific set-aside designations for disadvantaged enterprises, but it does impose several restrictions and requirements on potential bidders. Subcontracting is limited to 15% of the total contract work, and bidders must submit a disaster recovery plan and information about any subcontractors. The previous contract for these services was held by Ralph Thomas Kipfer dba Absolute Clean, with an annual amount of $13,972.08. Insurance requirements are substantial, including Workers' Compensation, Commercial General Liability ($300,000 per occurrence), and Automobile liability ($300,000 per occurrence). Bidders must provide comprehensive documentation, maintain safety protocols, and be subject to bi-weekly inspections for the first two months and monthly inspections thereafter using an Evaluation of Service Worksheet. The contract will require adherence to OSHA-approved supply standards, proper hazardous material disposal, and compliance with detailed custodial service specifications outlined in the procurement documents.